Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Automobile Washing and Specialized Cleaning Services
Entity Name(s)/Address(s): 378-392 Washington Street Car Wash, Inc., 390 Washington Street, Newark, New Jersey 07102
Contract Amount: Not to exceed $78,000.00
Funding Source: 2016 Budget/ Department of Public Safety NW011-080- 0801-72250-B2016/ $28,000.00/ Department of Public Works, Division of Motors NW011-110-1109-71820-B2016 $50,000.00
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Thirteen (13)
Bids received: Two (2)
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WHEREAS, on May 17, 2016, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for Automobile Washing and Specialized Cleaning Services, which the contractor will provide to the City of Newark, for the Public Safety and Public Works Department’s usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited thirteen (13) bids from prospective vendors from its established bid list; and
WHEREAS, on June 2, 2016, two (2) bids were received in response to this advertisement; and
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WHEREAS, the Departments of Public Safety and Public Works recommends that an award be made to 378-392 Washington Street Car Wash Inc., 390 Washington Street, Newark, New Jersey 07102, the lowest responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, concurs from review and evaluation with the recommendation that the award be made to 378-392 Washington Street Car Wash, Inc., 390 Washington Street, Newark, New Jersey 07102, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with 378-392 Washington Street Car Wash, Inc., located at 390 Washington Street, Newark, New Jersey 07102, for the provision of Automobile Washing and Specialized Cleaning Services for the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for two (2) years, pursuant to N.J.S.A. 40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be incurred each time an order is placed, covering the amount of the service from accounts NW011; 080; 0801 B2016; 72250; and NW011; 110; 1109; 71820 B2016. This contract shall not exceed Seventy-Eight Thousand Dollars and Zero Cents ($78,000.00) for a period of two (2) years.
5. The Supervising Procurement Specialist shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with 378-392 Washington Street Car Wash, Inc., located at 390 Washington Street, Newark, New Jersey 07102 to provide Automobile Washing and Specialized Cleaning Services, at a cost not to exceed $78,000.00 for a period of two (2) years.