Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying ( X ) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase Hypochlorite Liquid Sodium from the Co-op Contract #ESCNJ 24/25-39 to use at the municipal swimming pools during the Summer
Entity Name: Main Line Commercial Pools, Inc.
Entity Address: 441 Feheley Drive, King of Prussia, Pennsylvania 19406
Contract Amount: Not to exceed $200,000; 2025 Budget/Department of Public Works, Sanitation/NW011-060-0604-71770-B2025
Contract Period: Upon approval of Municipal Council through April 30, 2026 inclusive of any extensions granted by ESCNJ
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X ) n/a
Additional Information:
This Cooperative Purchasing Agreement will provide for the purchase of Hypochlorite Liquid Sodium for the Department of Public Work, Sanitation.
body
WHEREAS, on May 6, 2020, the City’s governing body adopted Resolution 7R1-f authorizing Membership to the Education Services Commission of New Jersey (”ESCNJ”), 1660 Stelton Road, Piscataway, New Jersey 08854, a State Approved Cooperative agreement coded as #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (”ESCNJ”), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases of multiple goods; and
WHEREAS, the ESCNJ system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the system has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the Department of Public Works, Sanitation Division requested to the Qualified Purchasing Agent, utilization of the New Jersey State Approved Co-op #65MCESCCPS - #ESCNJ 24/25-39 to purchase Hypochlorite Liquid Sodium from the authorized vendor, Main Line Commercial Pools Inc.; 441 Feheley Drive, King of Prussia, Pennsylvania 19406, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period from Municipal Council approval of this resolution through April 30, 2026, inclusive of any contract extensions granted by ESCNJ; and
WHEREAS, usage of this contract will provide the purchase of Hypochlorite Liquid Sodium to be used by the Department of Public Works, Sanitation Division; and
WHEREAS, the Qualified Purchasing Agent, recommends the utilization of this Educational Services Commission of New Jersey #65MCESCCPS contract award on the grounds that they will expeditiously provide Hypochlorite Liquid Sodium, according to the specifications required by the Department of Public Works, Sanitation Division.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent are authorized to purchase Hypochlorite Liquid Sodium through ESCNJ authorized vendor, Main Line Commercial Pools Inc.; 441 Feheley Drive, King of Prussia, Pennsylvania 19406, to be utilized by the Department of Public Works, Sanitation Division at the municipal swimming pools for the period commencing upon approval of the Municipal Council through April 30, 2026, inclusive of any contract extensions, at a cost not to exceed Two Hundred Thousand, Dollars Zero Cents ($200,000.00).
2. All purchases Orders, and other related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including the Standard Terms and Conditions, Method of Operation, and Third Party Agreement, if applicable, as contained in the Educational Services Commission of New Jersey #65MCESCCPS contract documentation and agreement.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. Funds for the purchase of Hypochlorite Liquid Sodium, are encumbered from Funding Source: NW011-060-0604-71770-B2025; Department of Public Works, Sanitation 2025 Budget. There shall be no advance payment on this ESCNJ Co-op in accordance with N.J.S.A. 40A:5-16.
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to purchase Hypochlorite Liquid Sodium through ESCNJ authorized vendor, Main Line Commercial Pools Inc.; 441 Feheley Drive, King of Prussia, Pennsylvania 19406, to be utilized by the Department of Public Works, Sanitation Division for the period commencing upon Municipal Council approval of this resolution through April 30, 2026, inclusive of any contract extensions, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).