Title
Dept./ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide structural repairs to two firehouses.
Entity Name: Cynna Enterprises LLC.
Entity Address: 57 E 7th Street Clifton, New Jersey 07011
Contract Amount: Not to exceed $172,200.00
Funding Source: Grant funds from the Department of Community Affairs, Division of Housing and Community Resources]
Funding Account Codes: NW051 G25-F25D0-72090-B2025
Contract Period: 180 consecutive calendar days from the date of a written Notice to Proceed issued by the Director of Engineering and/or her designee
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Non-Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Bid Contract # 2025-04 will provide the structural repairs to two (2) firehouses. A Certification of Funds in the amount $172,200.00 is attached.
Advertisement: June 5, 2025
Bids Solicited: Eight (8)
Bids Received: Four (4)
Bids Rejected: Zero (0)
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WHEREAS, the City of Newark was awarded Seven Hundred Fifty Thousand Dollars and Zero Cents $750,000.00 in New Jersey legislative "line item" grant funds from the New Jersey Department of Community Affairs, Division of Housing and Community Resources to carry out the 2025 Police and Fire Capital Improvements for the structural repairs needed to correct PEOSH violations at three (3) Newark Firehouses, located at 395 Avon Avenue, 65 Congress Street, and 469 Ferry Street ("Project"); and
WHEREAS, on June 5, 2025, the City of Newark's (the "City"), Department of Engineering, pursuant to N.J.S.A. 40A:11-1, et seq., publicly advertised to solicit bids for the Fire House Structural Repairs Project located at 1# 469-473 Ferry Street, Newark, NJ 07102 and #2 395-397 Avon Avenue, Newark, NJ 07102 ("Project"), which has been designated as, Contract #2025-04; and
WHEREAS, the Department of Engineering distributed eight (8) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, in accordance with that advertisement, , four (4) bids for Contract #2025-04 were received, publicly opened, and read aloud on July 10, 2025; and
WHEREAS, Cynna Enterprises LLC., located at 57 E 7th Street, Clifton, New Jersey 07011 ("Contractor"), was the lowest responsible bidder for the Project, having submitted a bid in the total amount of One Hundred Seventy-Two Thousand, Two Hundred Dollars and Zero Cents ($172,200.00); and
WHEREAS, on August 6, 2025, the director of the Department of Engineering recommended that an award be made to Contractor, as the lowest responsive and responsible bidder; and
WHEREAS, the Qualified Purchasing Agent has confirmed that this procurement meets all requirements of applicable State contracting statutes and regulations and recommends proceeding with this award as being in the best interest of the City; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the Bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A: 11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Purchasing Agent, OPA, are hereby authorized to award Contract #2025-04 Fire House Structural Repairs Project located at 1# 469-473 Ferry Street, Newark, NJ 07102 and 2# 395-397 Avon Avenue, Newark, NJ 07108 to Cynna Enterprises, LLC, 57 E 7th Street Clifton, New Jersey 07011, for the total contract amount not to exceed One Hundred Seventy-Two Thousand, Two Hundred Dollars and Zero Cents ($172,200.00); and for a contract term which shall terminate one hundred eighty(180) consecutive calendar days from the date of the issuance of a written Notice to Proceed.
2. Attached hereto is a Certification of Funds issued by the Chief Financial Officer of the City of Newark confirming that sufficient, legally appropriated funds are available in the 2025 Temporary Budget for this Contract in the amount of $172,200.00 in the following account: NW051 G25-F25D0-72090-B2025. A copy of the said Certification shall be filed with this Resolution in the Office of the City Clerk.
3. No changes to the Contract shall be allowed or authorized without prior Municipal Council approval.
4. A fully executed copy of the Contract shall be filed in the Office of the City Clerk by the Director of the Department of Engineering and/or her designee.
5. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5 et seq.
6. No advance payments shall be made against this contract in accordance with N.J.S.A. 40A:5-16.
7. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of the Contract to the State Comptroller within twenty (20) business days of the award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution authorizes the Mayor and/or the Director of the Department of Engineering, and the Purchasing Agent, OPA, to award Contract #2025-04 to Cynna Enterprises, LLC for the Fire House Structural Repairs Project located at 1# 469-473 Ferry Street, Newark, NJ 07102 and 2# 395-397 Avon Avenue, Newark, NJ 07108, in the amount of One Hundred Seventy-Two Thousand, Two Hundred Dollars and Zero Cents ($172,200.00). The Contract is to be completed within 180 consecutive calendar days from the issuance of a Notice to Proceed issued by the Director of the Department of Engineering and/or her designee.