Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Installation of Pavement Markings on Various Streets in the City of Newark, New Jersey
Entity Name: Dan Swayze and Son Incorporated
Entity Address: 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076
Contract Amount: Not to exceed $266,500.00
Funding Source: 2023 Budget/Department of Engineering/NW011-110-1107-71980-B2023
Contract Period: 365 consecutive calendar days from the date of the issuance of a Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement: January 20 and 27, 2023
Bids Solicited: Four (4)
Bids Received: Three (3)
Bids Rejected: Zero (0)
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WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals, advertised for the receipt of bids on January 20 and 27, 2023, for Contract No. 2023-02, Installation of Pavement Markings on Various Streets in the City of Newark; and
WHEREAS, on March 1, 2023, three (3) bids were received for Contract No. 2023-02, Installation of Pavement Markings on Various Streets in the City of Newark, in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, the Acting Director of the Department of Engineering, desires to accept the bid proposal submitted by the lowest responsible bidder, Dan Swayze & Son Incorporated, 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076 and to execute Contract No. 2023-02, Installation of Pavement Markings on Various Streets in the City of Newark, for the total bid amount of Two Hundred Sixty-Six Thousand Five Hundred Dollars and Zero Cents ($266,500.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsible bidder, Dan Swayze & Son Incorporated, 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076 and to execute Contract No. 2023-02, Installation of Pavement Markings on Various Streets in the City of Newark, New Jersey, for the total bid amount of Two Hundred Sixty-Six Thousand Five Hundred Dollars and Zero Cents ($266,500.00).
2. Attached hereto is a Certification of Funds from the Director of Finance of the City of Newark which states, (1) that there are available sufficient legally appropriated funds in the amount of Two Hundred Sixty-Six Thousand Five Hundred Dollars and Zero Cents ($266,500.00) for the purpose set forth hereinabove, and (2) that the line appropriation of the official budget which shall be charged is as follows:
Fund Department Division Account# Budget Yr.
011 110 1107 71980 B2023
3. A fully executed copy of this contract and the Certification of Funds shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering.
4. No amendments or modifications to this contract are allowed without prior Municipal Council approval.
5. This contract is to be completed within a period of 365 consecutive calendar days from the issue of a “Notice to Proceed” by the Acting Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Acting Director of the Department of Engineering, to accept the bid proposal submitted by the lowest responsible bidder, Dan Swayze & Son Incorporated, 2351 Waldheim Avenue, Scotch Plains, New Jersey 07076 and to execute Contract No. 2023-02, Installation of Pavement Markings on Various Streets in the City of Newark, for the total bid amount not to exceed Two Hundred Sixty-Six Thousand Five Hundred Dollars and Zero Cents ($266,500.00).