Title
Dept/ Agency: Public Safety/Office of Emergency Management
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract
Purpose: To upgrade and maintain video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and State and Federal agencies.
Entity Name: WEY Technology Inc.
Entity Address: 21 West 39th Street, 6th Floor, New York, New York 10018
Contract Amount: $272,782.71
Funding Source: New Jersey Office of Homeland Security and Preparedness (OHSP) Grant, as a pass-through of federal preparedness assistance funds awarded by the United States Department of Homeland Security.
Contract Period: September 21, 2015 through August 31, 2018
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Funds accepted by Resolution 7R1-g adopted on January 20, 2016
Government Services Administration Contract GS-35F-130DA
No municipal funds required
...body
WHEREAS, by Resolution # 7R1-g, adopted on January 20, 2016, the Newark Municipal Council accepted a grant in the amount of $1,909,296.00 from the New Jersey Office of Homeland Security and Preparedness, as pass-through of federal preparedness assistance funds awarded by the United States Department of Homeland Security, for training, maintenance, surveillance, Emergency Operations Centers (EOC) integration, Domestic Preparedness Planner position, and Metropolitan Medical Response System positions and equipment (a copy of said Resolution is attached hereto and made a part hereof); and
WHEREAS, the City of Newark’s Department of Public Safety, Office of Emergency Management Division (OEM) desires to utilize a portion of the above-described grant funds to upgrade and maintain its video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and State and federal agencies; and
WHEREAS, the State 2004 Appropriations Act, P.L. 2004, c. 71, and as described by the Division of Local Government Services in Local Finance Notices 2004-21 and further reiterated as option No. 4 in Local Finance Notice 2009-20, allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contracts Law, and through this Resolution and properly executed contracts, the City of Newark plans to use such contracts to undertake the service, support and upgrade to the City’s Department of Public Safety, Office of Emergency Management Division EOC’s existing video-wall controller, which is outdated; and
WHEREAS, the Director of the City’s Office of Emergency Management Division and Homeland Security concludes that bidding is not practicable in order to meet acquisition timing; and
WHEREAS, the desired items are not available through a State contract or other in-State procurement process; and
WHEREAS, N.J.S.A. 52:34-10.6 authorizes the City to purchase equipment paid for or reimbursed by federal funds awarded by the United States Department of Homeland Security without public bidding if the contractor either (1) is a holder of a current State contract for the equipment, or (2) is participating in a federal procurement program established by a federal department or agency, or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, WEY Technology Inc., 21 West 39th Street 6th Floor, New York 10018, was awarded Government Services Administration Contract Number GS-35F-130DA for “General Purpose Commercial Information Technology Equipment, Software and Services” (a copy of said GSA contract is attached hereto and made a part hereof); and
WHEREAS, WEY Technology Inc. has presented a proposal to the City of Newark, Office of Emergency Management and Homeland Security, whereby WEY Technology Inc. will replace and maintain the City EOC’s existing video-wall controller at a cost not to exceed $272,782.71 (a copy of WEY Technology Inc.’s February 26, 2016, Offer Letter is attached hereto and made a part hereof); and
WHEREAS, WEY Technology Inc. has represented that it is qualified by its experience and reputation for reliability and longevity to provide the upgrade and maintenance of the City EOC’s video-wall controller in a manner that is consistent with the terms and conditions set forth in the GSA contract; and
WHEREAS, the City of Newark, Office of Emergency Management and Homeland Security, desires to utilize GSA Contract Number GS-35F-130DA with WEY Technology Inc., 21 West 39th Street, 6th Floor, New York, New York 10018, to upgrade and maintain the City EOC’s video-wall controller at a cost not to exceed $272,782.71.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and or his designee, the Director of the Department of Public Safety, Office of Emergency Management and Homeland Security Division, are hereby authorized to utilize GSA Contract Number GS-35F-130DA with WEY Technology Inc., 21 West 39th Street 6th Floor, New York, New York 10018, to upgrade and maintain the City Emergency Operations Center’s video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and State and federal agencies, at a cost not to exceed $272,782.71.
2. The term of this contract shall be from September 21, 2015 through August 31, 2018.
3. The above authorization to utilize GSA Contract Number GS-35F-130DA with WEY Technology Inc. is hereby ratified from September 21, 2015, to the date of adoption of this authorizing Resolution.
4. No municipal funds shall be required, as the project is fully funded through New Jersey Office of Homeland Security and Preparedness grant funds, as a pass-through of federal preparedness assistance funds awarded by the United States Department of Homeland Security.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. There shall be no amendment of this contract without the approval of the Newark Municipal Council by resolution.
7. Attached hereto and made a part hereof is a Certification of Funds issued by the Director of Finance of the City of Newark which states that there are available sufficient legally appropriated funds for the purposes set forth herein above.
8. The Director of the Office of Emergency Management and Homeland Security shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution ratifies and authorizes the Mayor and or his designee, the Director of the Department of Public Safety, Office of Emergency Management and Homeland Security Division, to utilize GSA Contract Number GS-35F-130DA with WEY Technology Inc., 21 West 39th Street 6th Floor, New York, New York 10018, to upgrade and maintain the City Emergency Operations Center’s video-wall controller at a cost not to exceed $272,782.71.