Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying ( X ) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To Remove and Replace Synthetic Turf Field(s) for the Nat Turner Field and Kasberger Field
Entity Name: FieldTurf USA Inc.
Entity Address: 175 N Industrial Boulevard NE, Calhoun, Georgia 30701
Contract Amount: $1,096, 994.00
Funding Source: 2020 Budget/ Department of Recreation, Cultural Affairs, and Senior Services/ NW026-32710-B2020
Contract Period: Upon Municipal Council Approval through Completion
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
Cooperative Purchasing Contract #KPN-201801-01. This is a one-time purchase; the Purchase Order is the contract.
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WHEREAS, the City of Newark (“City”) in furtherance of its goals to search for lower costs, greater efficiency and improved product quality, wishes to enter into a National Contract for Cooperative Purchasing; and
WHEREAS, Cooperative Purchasing is an inclusive term used to describe all purchasing systems where two or more local contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law N.J.S.A. 40A:11-1et seq.; and
WHEREAS, the purchase of goods or services by two or more contracting units increases proportionate saving in costs gained by an increased level of production; and
WHEREAS, the City , a sub-political body of the State of New Jersey, is permitted to join Cooperative Purchasing Programs pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, the Keystone Purchasing Network (KPN), a nationally recognized and accepted Cooperative Purchasing organization, maintains National Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the KPN system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the KPN has offered the City the opportunity to participate in the Cooperative Purchasing System for the removal and replacement of synthetic field turf for the Nat Turner Field and Kasberger Field for the Department of Recreation, Cultural Affairs, and Senior Services; and
WHEREAS, the City desires to participate in the Cooperative Purchasing System and purchase goods and/or services from FieldTurf USA Inc., Keystone Purchasing Network (KPN) contract #KPN-201801-01, to make the procurement process more efficient, to maximize buying power and to provide cost savings to the City overall; and
WHEREAS, on March 12, 2020 the Division of Central Purchasing advertised the City’s intention to enter into an agreement with FieldTurf USA, Inc., on March 24, 2020, under KNP 201801-01 contract, for the removal and replacement of synthetic field turf for the Nat Turner Field and Kasberger Field; and
WHEREAS, the Division of Central Purchasing has conducted its due diligence and has determined that participation in the Cooperative Purchasing System and entering into this contract with FieldTurf, USA, Inc., will result in cost savings after all factors, including charges for service, material and delivery, have been considered, to ensure there is documentation to support this determination.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized participate in the Cooperative Purchasing System to purchase from FieldTurf USA Inc.,175 N Industrial Boulevard NE, Calhoun, Georgia 30701, under the Keystone Purchasing Network (KPN) Cooperative Purchasing Program, for the removal and replacement of synthetic field turf for the Nat Turner Field and Kasberger Field for One Million Ninety-Six Thousand Nine Hundred Ninety-Four Dollars and Zero Cents ($1,096,994.00).
2. The funds for this purchase are encumbered on purchase order 2020 Budget/NW026-32710-B2020.
3. The Division of Central Purchase through the Purchasing Agent, QPA, shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
4. A duly executed copy of the Cooperative Purchasing Contract is attached hereto to be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
5. If required by State law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the state Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and the Purchasing Agent, QPA, to participate in a Cooperative Purchasing System to purchase the removal and replacement of synthetic field turf at Nat Turner Field and Kasberger Field by FieldTurf USA Inc. 175 N Industrial Boulevard, Georgia 30701 for One Million Ninety-Six Thousand Nine Hundred Ninety-Four Dollars and Zero Cents ($1,096,994.00) from FieldTurf USA Inc. 175 N Industrial Boulevard, Georgia 30701, available through the Keystone Purchasing Network, a National Cooperative Purchasing Program. Participation in the Cooperative Purchasing Program will result in cost savings to the City for this service.