Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Bid Contract(s)
Purpose: To amend resolution 7R1-a adopted on September 15, 2021, authorizing a contract for Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading, to correct a clerical error in contract period from twenty-four (24) consecutive months to thirty-six (36) consecutive months.
Entity Name(s)/Address(s):
1) Affirmative Transportation, LLC, of Cresskill, New Jersey 07626;
2) Amber Transport, LLC, of Newark, New Jersey 07108;
3) Camarato Trucking, Inc., of Scotch Plains, New Jersey 07076;
4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105;
5) IBN Construction Corp., of Newark, New Jersey 07105;
6) Frank Lepore Services, LLC, of Boonton, New Jersey 07005; and
7) Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017
Contract Amount: Not to exceed $6,750,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-71920-B2021
Contract Period: To be established for a period not to exceed (36) consecutive months commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Original Resolution 7R1-a adopted on September 15, 2021, awarded a contract to seven (7) vendors to provide street maintenance, snow and ice removal, salt/sand spreading in an amount not to exceed $6,750,000.00 for a period of twenty-four (24) consecutive months.
An amendment due to a clerical error in the contract period from twenty-four (24) consecutive months to thirty-six (36) consecutive months.
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WHEREAS, On September 15, 2021, the Municipal Council adopted Resolution 7R1-a (“Original Resolution”), authorizing the Mayor of the City of Newark and the City of Newark to enter into and execute contracts with: (1) Affirmative Transportation LLC, 80 Morningside Avenue, Cresskill, New Jersey 07626; (2) Amber Transportation, 90 Spruce Street, Newark, New Jersey 07108, (3) Camarato Trucking Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076, (4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105, (5) IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105, (6) Frank Lepore Services LLC, 1 James Road, Boonton, New Jersey 07005, and (7) Shauger Property Services Inc., 429 Dodd Street, East Orange, New Jersey 07017 to provide Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading for the Department of Public Works division of Sanitation; and
WHEREAS, the Original Resolution contained an incorrect contract period for the contract for Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading; and
WHEREAS, due to a clerical error, the Original Resolution incorrectly stated the contract period would be established for twenty-four (24) consecutive months and not the correct contract period of thirty-six (36) consecutive months; and
WHEREAS, the bid, contract and all documents relating to Street Maintenance Snow and Ice Removal Services, Salt / Sand Spreading correctly established the contract period for thirty-six (36) consecutive months; and
WHEREAS, the Director of the City’s Department of Public Works, Division of Sanitation and the Purchasing Agent wish to amend the Original Resolution to correct the contract period for the Street Maintenance Snow and Ice Removal Services, Salt / Sand Spreading from twenty-four (24) consecutive months to thirty-six (36) consecutive months; and
WHEREAS, all other provisions of the Original Resolution shall remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-a adopted on September 15, 2021 is hereby amended to correct the contract period of the Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading from twenty-four (24) consecutive months to thirty-six (36) consecutive months; and
2. All other parts of Resolution 7R1-a, adopted on September 15, 2021 shall remain the same. The Mayor of the City of Newark and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with: (1) Affirmative Transportation LLC, 80 Morningside Avenue, Cresskill, New Jersey 07626; (2) Amber Transportation, 90 Spruce Street, Newark, New Jersey 07108, (3) Camarato Trucking Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076, (4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105, (5) IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105, (6) Frank Lepore Services LLC, 1 James Road, Boonton, New Jersey 07005, and (7) Shauger Property Services Inc., 429 Dodd Street, East Orange, New Jersey 07017; to provide Street Maintenance, Snow and Ice Removal Services, Salt/Sand Spreading services for the City of Newark, Department of Public Works, Division of Sanitation, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders per line item commodities in accordance with the bid specifications. The term of the contract will be established for thirty-six (36) consecutive months, pursuant to N.J.S.A. 40A:11-15.
3. This amendment to Resolution 7R1-a adopted on September 15, 2021, is ratified from September 15, 2021 through the date of the adoption of this authorizing and amending resolution. All other provisions of the Original Resolution shall remain the same.
4. The Director of the City’s Department of Public Works, Division of Sanitation and the Purchasing Agent shall file an executed copy of this amending resolution in the Office of the City Clerk, and same shall be available for public inspection.
5. The City Clerk shall place a copy of this amending resolution on file with Resolution 7R1-a, adopted on September 15, 2021, so that it can be included with the Contract for Street Maintenance, Snow and Ice Removal Services, Salt/ Sand Spreading services and all attachments authorized on September 15, 2021.
STATEMENT
This Resolution ratifies and authorizes Mayor of the City of Newark and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute an amendment to Resolution 7R1-a, adopted on September 15, 2021, to provide Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading through seven (7) vendors, to correct the contract period from twenty-four (24) consecutive months to thirty-six (36) consecutive months. All other provisions of the original Resolution remain the same.