Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Lead and Healthy Homes Hazardous Inspection (Consultants)
Entity Name(s)/Address(s): Mandell Lead Inspectors, Inc., 409 Minnisink Road, Suite 102, Totowa, New Jersey 07512
Contract Amount: Not to exceed $200,000.00
Funding Source: 2025 Budget/Health and Community Wellness- NW 051-623-H230A-72090-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract.
Contract Basis: ( X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( x ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Contract will provide Lead and Healthy Homes Hazardous Inspection Services (Consultants) for the Department of Health and Community Wellness.
Advertisement Date: January 29, 2025
Bids Downloaded: Twenty-Two (22)
Bids Submitted: One (1)
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Whereas, on January 29, 2025 the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for Lead and Healthy Homes Hazardous Inspection Services (Consultants) for the Department of Health and Community Wellness, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on or about February 13, 2025 the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the bid results were shared with user agency and the Director of the Department of Health and Community Wellness recommends that an award be made to Mandell Lead Inspectors Inc, 409 Minnisink Road, Suite 102, Totowa, New Jersey 07512 for a total Contract Amount not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00), for being the lowest, responsive and responsible bidder; and
WHEREAS, the Qualified Purchasing Agent, QPA, concurs with the recommendation that an award be made to Mandell Lead Inspectors Inc, 409 Minnisink Road, Suite 102, Totowa, New Jersey 07512 for being the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Mandell Lead Inspectors, Inc. 409 Minnisink Road, Suite 102, Totowa, New Jersey 07512 for a total amount not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00), to provide Lead and Healthy Homes Hazardous Inspection Services (Consultants) for the Department of Health and Community Wellness whose bid was received by the advertised due date and determined to be the lowest, responsive, and responsible bidder in accordance with the bid specifications. The term of the Contract will be established for a period not to exceed twenty-four (24) consecutive months commencing upon the full execution of the Contract , pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of the Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2025 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the Contract. Thus, for any and all expenditures against this Contract, a Certification of the Availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2025 Budget/Health and Community Wellness- NW 051-623-H230A-72090-B2023. All services performed under this Contract shall be paid by the agency requesting the service. This contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for the one (1) vendor, Mandell Lead Inspectors Inc, 409 Minnisink Road, Suite 102, Totowa, New Jersey 07512, for twenty-four (24) consecutive months with start date commencing when the Contract is fully executed.
5. The Qualified Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, to enter into and execute a single Award Contract with Mandell Lead Inspectors Inc.,409 Minnisink Road, Suite 102, Totowa, New Jersey 07512 to provide Lead and Healthy Homes Hazardous Inspection Services (Consultants) for the Department of Health and Community Wellness, for a total contract amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period not to exceed twenty-four (24) consecutive months commencing upon the full execution of the Contract.