Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: This contract is for the Street Maintenance: Snow and Ice Removal, Salt-Sand Spreading Light-Duty Vehicles.
Entity Name(s)/Address(s): TNV’s & Associates LLC 463-469 Lyons Avenue, Newark, New Jersey 07112 and Encalada Trucking LLC, 435 N 2nd Street, East Newark, New Jersey 07029
Contract Amount: Not to exceed $900,000.00
Funding Source: 2025 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-7192-B2025
Contract Period: To be established for a period not to exceed Thirty-Six (36) consecutive months commencing upon a fully executed contract
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract is to provide Street Maintenance: Snow and Ice Removal, Salt-Sand Spreading Light- Duty Vehicles
Advertisement Date: December 4, 2024
Due Date: December 19, 2024
Downloaders; 19
Submission:4
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WHEREAS, On December 4, 2024, the City of Newark (“City”) through its Purchasing Agent, QPA, solicited bids for the provision Additional Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading Light-Duty Vehicles for the Department of Public Works/ Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing (hereinafter “Central Purchasing”) published the bid specifications on the City’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on December 19, 2024, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works/Division of Sanitation
recommended that a dual award be made to the following lowest responsive and responsible bidders per line item:
1. TNV’S & Associates LLC, 463-469 Lyons Avenue, Newark, New Jersey 07112; and
2. EncaladaTrucking LLC, 435 N 2nd Street, East Newark, New Jersey 07029
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of the Department of Public Works/Division of Sanitation that a dual award be made to said vendors on a per line item basis; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, Business Administrator, are hereby authorized to enter into and execute contracts with: TNV’S & Associates LLC, 463-469 Lyons Avenue, Newark, New Jersey 07112 and Encalada Trucking LLC, 435 N 2nd Street, East Newark, New Jersey 07029 Street Maintenance: Snow and Ice Removal Light-Duty Services, for the City Department of Public Works/ Division of Sanitation, which bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders per line item, in accordance with the bid specifications. The term of the contract will be established for Thirty-Six (36) consecutive months pursuant to N.J.S.A. 40A:11-15(41), at a cost not to exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds beyond the temporary budget period and for subsequent year(s) are contingent upon the availability and appropriation of funds, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during its term. For all expenditures against it, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a liability is incurred, each time an order is placed from Account Code Line: Department of Public Works/ Division of Sanitation NW011-060-0605-7192-B2025. This contract shall not exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00), inclusive of the two (2) vendors listed above.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator and/or the Purchasing Agent, to enter into and execute contracts with TNV’S & Associates LLC, 463-469 Lyons Avenue, Newark, New Jersey 07112 and Encalada Trucking LLC, 435 N 2nd Street, East Newark, New Jersey 07029, at an amount not to exceed $900,000.00 for Thirty-Six (36) consecutive months to commence upon a fully executed contract.