Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # T0103
Purpose: Removal and Replacement of Rubberized Safety Surface at Various Locations throughout the City of Newark.
Entity Name(s)/Address(es):
1. KOMPAN Inc., 650 West Howard Avenue, Suite 101, Austin,
TX 78753
2. General Recreation, Inc., 25 Reese Avenue, Newtown Square,
PA 19073
3. Rubberecycle LLC, 1985 Rutgers University Boulevard, Lakewood,
New Jersey 08701
4. Commercial Recreation Specialists, 807 Liberty Drive, Suite 101, Verona,
WI 53593
5. Ben Shaffer Recreation, Inc., 700 State Route 15 South, Lake Hopatcong,
NJ 07849
6. BSN Sports LLC, 14460 Varsity Brands Way, Farmers Branch,
TX 75244-1200
7. Greenfields Outdoor Fitness, 2617 West Woodland Drive, Anaheim,
CA 92801
Contract Amount: Not to Exceed $3,000,000.00
Funding Source: 2026 Budget/Department of Recreation, Cultural Affairs and Senior Services - 026-32720 B2026 Trust Account
Contract Period: Upon Municipal Council approval through October 15, 2029, Inclusive of Extensions
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution authorizes the utilization of State Contract #T0103 for the removal and replacement of rubberized safety surfaces at various locations throughout the City of Newark for the Department of Recreation, Cultural Affairs and Senior Services.
body
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when the same are acquired under any contract entered into on behalf of the State of New Jersey by the Department of the Treasury, Division of Purchase and Property; and
WHEREAS, the City of Newark ("City"), through its Qualified Purchasing Agent ("QPA"), wishes to utilize State Contracts for the removal and replacement of rubberized safety surfaces at various locations throughout the City of Newark from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that Purchase Orders issued reflect the correct contract item pricing and that payment is processed accordingly. Only the goods and services specified in the applicable State Contracts may be purchased from the authorized contract vendors. Cooperative Purchasing Program participants assume full responsibility for all purchase transactions issued under the State Contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the following State Contract #T0103 to procure the removal and replacement of rubberized safety surfaces at various locations throughout the City of Newark for the Department of Recreation, Cultural Affairs and Senior Services:
• State Contract #24-FOOD-118178 - KOMPAN Inc.
• State Contract #24-FOOD-118184 - General Recreation, Inc.
• State Contract #24-FOOD-118185 - Rubberecycle LLC
• State Contract #24-FOOD-118187 - Commercial Recreation Specialists
• State Contract #24-FOOD-118190 - Ben Shaffer Recreation, Inc.
• State Contract #24-FOOD-118191 - BSN Sports LLC
• State Contract #24-FOOD-118200 - Greenfields Outdoor Fitness
for an aggregate amount not to exceed Three Million Dollars and Zero Cents ($3,000,000.00), for the period commencing upon Municipal Council approval through October 15, 2029, inclusive of any extensions granted by the State; and
WHEREAS, funding for said purchases shall be charged against the 2026 Budget, Department of Recreation, Cultural Affairs and Senior Services, Budget Account No. 026-32720 B2026 Open Space Trust Account, with Certifications of Available Funds to be executed by the Chief Financial Officer prior to the issuance of each Purchase Order; and
WHEREAS, the QPA recommends utilization of the above-referenced State Contracts for the removal and replacement of rubberized safety surfaces at various locations throughout the City of Newark.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator and/or the Qualified Purchasing Agent are hereby authorized to utilize the following State Contracts:
• State Contract #24-FOOD-118178 - KOMPAN Inc.
• State Contract #24-FOOD-118184 - General Recreation, Inc.
• State Contract #24-FOOD-118185 - Rubberecycle LLC
• State Contract #24-FOOD-118187 - Commercial Recreation Specialists
• State Contract #24-FOOD-118190 - Ben Shaffer Recreation, Inc.
• State Contract #24-FOOD-118191 - BSN Sports LLC
• State Contract #24-FOOD-118200 - Greenfields Outdoor Fitness
for the removal and replacement of rubberized safety surfaces at various playground and recreational locations throughout the City of Newark for the Department of Recreation, Cultural Affairs and Senior Services, in an aggregate amount not to exceed Three Million Dollars and Zero Cents ($3,000,000.00), for the period commencing upon approval by the Newark Municipal Council through October 15, 2029, inclusive of any extensions granted by the State.
2. All purchases, Purchase Orders, and related documentation shall be issued in accordance with the applicable State Contracts, New Jersey Standard Terms and Conditions, Method of Operation, and any applicable Third-Party Agreements, as contained within the respective State Contract documents and agreements.
3. The aggregate amount of all purchases authorized pursuant to this Resolution shall not exceed Three Million Dollars and Zero Cents ($3,000,000.00). This Contract shall be awarded as an Open-Ended Contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of Available Funds shall be executed by the Chief Financial Officer each time a Purchase Order is issued and funds are encumbered against Budget Account No. 026-32720 B2026 and applicable future annual budget accounts of the Open Space Trust Account, Department of Recreation, Cultural Affairs and Senior Services.
4. There shall be no amendments to this Resolution without the approval of the Municipal Council.
5. There shall be no advance payments under these State Contracts in accordance with N.J.S.A. 40A:5-16.
6. These State Contract purchases comply with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play Ordinance as State Contract awards and constitute a Fair and Open Procedure.
7. The Division of Central Purchasing shall file copies of the applicable State Contracts, Certifications of Available Funds, and a certified copy of this Resolution with the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this Contract to the Office of the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 Notice of the Office of the Comptroller dated July 1, 2025
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Director of Recreation, Cultural Affairs & Senior Services and/or the Qualified Purchasing Agent to utilize State Contract # T0103 to enter into and execute contracts with #24-FOOD-118178, #24-FOOD-118184, #24-FOOD-118185, #24-FOOD-118187, #24-FOOD-118190, #24-FOOD-118191, and #24-FOOD-118200 with KOMPAN Inc., General Recreation, Inc., Rubberecycle LLC, Commercial Recreation Specialists, Ben Shaffer Recreation, Inc., BSN Sports LLC, and Greenfields Outdoor Fitness, respectively, for the removal and replacement of rubberized safety surfaces at various locations throughout the City of Newark for the Department of Recreation, Cultural Affairs and Senior Services, in an aggregate amount not to exceed Three Million Dollars and Zero Cents ($3,000,000.00), utilizing Budget Account No. 026-32720 B2026 Open Space Trust Account and applicable future annual budget accounts, for the period commencing upon approval by the Newark Municipal Council through October 15, 2029, inclusive of any extensions granted by the State of New Jersey.