Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Liners, (Garbage Bags)
Entity Name(s)/Address(s): See List Below
Contract Amount: $227,600.00
Funding Source: City of Newark Budget/Departments of Administration, Engineering, Fire, Health and Community Wellness, Neighborhood and Recreational Services, Water and Sewer Utilities and the Office of the City Clerk
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name(s)/Address:
(1.) Alliance Supply Group, LLC, 92 East Main Street, Freehold, New Jersey 07728,
(2.) All American Poly, 40 Turner Place, Piscataway, New Jersey, 08854,
(3.) Interboro Package Corporation, 114 Bracken Road, Montgomery, New York, 12549,
(4.) TSP Maintenance Supply, 52 East Drive, Livingston, New Jersey 07039
(5.) WB Mason Co., Inc., 535 Secaucus Road, Secaucus, New Jersey 07094
Additional Information:
Bids solicited: Twelve (12)
Bids received: Seven (7)
Invitation: Central Purchasing Agent, January 20, 2016
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WHEREAS, on April 21, 2015, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Liners, (Garbage Bags), to the Departments of Administration, Engineering, Fire, Health and Community Wellness, Neighborhood and Recreational Services, Water & Sewer Utilities and the office of the City Clerk, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed twelve (12) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on May 7, 2015, seven (7) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a line item multiple award be made to (1) Alliance Supply Group, LLC, (2) All American Poly, (3) Interboro Package Corporation, (4) TSP Maintenance Supply, and (5) WB Mason Co., Inc., the lowest responsive, responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a line item award contract with (1) Alliance Supply Group, LLC, 92 East Main Street, Freehold, New Jersey 07728, to receive line item #9 for year one and year two, (various types, weights and sizes), (2) All American Poly, 40 Turner Place, Piscataway, New Jersey, 08854 to receive line items #3, 4, 6, 11 & 15, for year one and year two, (various types, weights and sizes), (3) Interboro Package Corporation,114 Bracken Road, Montgomery, New York, 12549, to receive line items # 2, 13 & 14, for year one and year two, (various types, weights and sizes), (4) TSP Maintenance Supply, 52 East Drive, Livingston, New Jersey 07039, to receive line item #7, for year one and year two, (various types, weights and sizes), and (5) WB Mason Co., Inc., 535 Secaucus Road, Secaucus, New Jersey 07094, to receive line items #1, 5, 8, 10 & 12, for year one and year two, (various types, weights and sizes) to provide Liners, (Garbage Bags), to the City, whose bids were received on the advertised due date and determined to be the lowest responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, for five (5) vendors; pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $227,600.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a line item award contract with: (1) Alliance Supply Group, LLC, (2) All American Poly, (3) ; Interboro Package Corporation, (4) TSP Maintenance Supply, and (5) WB Mason Co., Inc., to provide Liners, (Garbage Bags), to the City of Newark, at a cost not to exceed $227,600.00 for two (2) years for five (5) vendors.