Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Family Fun Day 2019 for the City.
Entity Name(s)/Address(s): Frogbridge Picnics, LLC., 7 Yellow Meeting House Road Millstone Township, New Jersey 08510
Contract Amount: Not to exceed $99,000.00
Funding Source: 2019 Budget/Department of Recreation, Cultural Affairs and Senior Services/NW011-160-1606-71280-B2019
Contract Period: Contract period not to exceed August 3, 2019
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: March 12, 2019
Bids Solicited: Two (2)
Bids Received: Two (2)
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WHEREAS, on March 12, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Family Fun Day 2019, to the Department of Recreation, Cultural Affairs and Senior Services, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed two (2) bid proposal packages to prospective vendors and published the bid on the City’s website following the date of advertisement; and
WHEREAS, on March 28, 2019, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Recreation, Cultural Affairs and Senior Services recommended that an award be made to Frogbridge Picnics, LLC, 7 Yellow Meeting House Road, Millstone Township, New Jersey 08510, the lowest responsive and responsible bidder based on line items; and
WHEREAS, the Purchasing Agent, QPA, concurred with the recommendation from the Department of Recreation, Cultural Affairs and Senior Services that an award be made to Frogbridge Picnics, LLC the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with Frogbridge Picnics, LLC 7 Yellow Meeting House Road Millstone, New Jersey 08510 to provide Family Fun Day 2019 to the City, whose bid was received on the advertised due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed August 3, 2019, pursuant to N.J.S.A.40A:11-15, at a cost not to exceed ninety-nine thousand dollars and zero cents ($99,000.00) for one (1) vendor.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011-160-1606-71280-B2019 will be covering the amount of the order. This contract shall not exceed Ninety-Nine Thousand Dollars and Zero Cents ($99,000.00) for a period to be established not to exceed one (1) day.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into a contract with Frogbridge Picnics, LLC to provide Family Fun Day 2019 to the City of Newark at a cost not to exceed Ninety-Nine Thousand Dollars and Zero Cents ($99,000.00) for a period to be established not to exceed one (1) day