Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Road Maintenance Salt, Bulk
Description: Safety material used to remove snow and ice from roads, public places and property
Entity Name(s)/Address(s): Atlantic Salt, Inc., 134 Middle Street, Suite 210, Lowell, Massachusetts 01852
Contract Amount: Amount not to exceed $2,620,000.00
Funding Source: 2017 Budget/ Departments of Public Works/ Sanitation-NW011-060-0605-83710-B2017/Water and Sewer Utilities-NW037-750-7502-83710-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: October 25, 2016
Bid Proposal Due Date: November 17, 2016
Bids Solicited: Fourteen (14)
Bids Received: Two (2)
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WHEREAS, on October 25, 2016, the City of Newark, through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide Road Maintenance Salt, Bulk to the Departments of Public Works and the Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed fourteen (14) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on November 17, 2016, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Director of Public Works, and the Assistant Director of the Department of Water and Sewer Utilities recommends that an award be made to Atlantic Salt, Inc., the lowest responsive, responsible bidder; and
WHEREAS, the Supervising Procurement Specialist concurs with the recommendations that an award be made to Atlantic Salt, Inc., the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Atlantic Salt, Inc., 134 Middle Street, Suite 210, Lowell, Massachusetts 01852, to provide Road Maintenance Salt, Bulk to the City, whose bid was received on the advertised due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant; to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from the following account code lines,NW011-060-0605-83710-B2017 Public Works/Sanitation and NW037-750-7502-83710-B2017 Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed $2,620,000.00 for a term of two (2) years.
5. The Supervising Procurement Specialist shall file an executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor, and/or his designee, the Supervising Procurement Specialist, to enter into a contract with Atlantic Salt, Inc., 134 Middle Street, Suite 210, Lowell, Massachusetts 01852, to provide Road Maintenance Salt, Bulk, to the City of Newark, at a cost not to exceed $2,620,000.00 for a term of two (2) years.