Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Street Sweeper Parts, Heavy Duty (Genuine Elgin)
Description: Materials and Supplies
Entity Name(s)/Address(s): Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205
Contract Amount: Cost not to exceed $100,000.00
Funding Source: City of Newark Budget/Department of Engineering
Account Code Line: NW011- 110- 1109- 83670
Contract Period: To be established for a period not to exceed two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids Solicited: Four (4)
Bids Received: Two (2)
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WHEREAS, on November 13, 2015, the City of Newark, through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide Street Sweeper Parts, Heavy Duty (Genuine Elgin), to the Department Engineering; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal
packages to prospective vendors following the date of advertisement; and
WHEREAS, on December 3, 2015, the Department of Engineering received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Engineering, Division of Motors recommends that an award be made to Air Brake and Equipment, the lowest responsive and responsible bidders offering the highest discount off prices; and
WHEREAS, the Supervising Procurement Specialist concurs with the recommendation; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205, to provide Street Sweeper Parts, Heavy Duty (Genuine Elgin), to the City, whose bid was determined to be the highest discount off brands indicated on the price schedules, and in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed for account line NW011-110-1109-83670, covering the amount of the order. This contract shall not exceed $100,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205, to provide Street Sweeper Parts, Heavy Duty (Genuine Elgin), to the City, at a cost not to exceed $100,000.00 for two (2) years.