Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract T0109 Radio Communication Equipment and Accessories #83904
Purpose: To provide communication equipment and accessories
Entity Name(s)/Address(s): Gold Type Business Machines, Inc. 351 Paterson Avenue, East Rutherford, NJ 07073
Contract Amount: Not to Exceed $3,000,000.00
Funding Source: 2024 Budget/Department of Public Safety NW011-190-1902-72220-B2024, NW051-G22-P22D0-71280-B2022, NW051-G23-P23K0-71280-B2023, NW051-G24-P24M0-71280-B2024, NW051-G23-P23E0-94550-B2023, NW051-G20-P20A0-71280-B2020, NW051-G23-P23G0-94550-B2023, NW051-G23-P23J0-94550-B2023
Contract Period: Upon approval by the Municipal Council, through April 30, 2025, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide communication equipment and accessories for City of Newark Department of Public Safety.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services without advertising for bids when said goods and services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Department of Public Safety of the City of Newark requests the utilization of State Contract T0109 Radio Communication Equipment and Accessories, #83904, to enter into a contract with Gold Type Business Machines, Inc., 351 Paterson Avenue, East Rutherford, NJ 07073, an authorized vendor thereunder, to purchase communication equipment and accessories for the City of Newark Department of Public Safety, for an amount not to exceed Three Millions Dollars and Zero Cents ($3,000,000.00); and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from various grants account codes of the Department of Public Safety, as stipulated above; and
WHEREAS, the Purchasing Agent recommends utilization of the aforementioned State Contract fror the Department of Public Safety.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor of the City of Newark, and/or his designees, the Business Administrator or the Purchasing Agent, is hereby authorized to utilize State Contract T0109 Radio Communication Equipment and Accessories, #83904, to enter into a contract with Gold Type Business Machines, Inc., 351 Paterson Avenue, East Rutherford, NJ 07073, for an amount not to exceed Three Million Dollars and Zero Cents ($3,000,000.00), to purchase communication equipment and accessories for the Department of Public Safety.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. The contract authorized by this Resolution shall be for the period commencing upon approval of this Resolution by the Municipal Council and ending on April 30, 2025, inclusive of any extensions by the State.
4. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
5. This contract shall not exceed Three Million Dollars and Zero Cents ($3,000,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW011-190-1902-72220-B2024, NW051-G22-P22D0-71280-B2022, NW051-G23-P23K0-71280-B2023, NW051-G24-P24M0-71280-B2024, NW051-G23-P23E0-94550-B2023, NW051-G20-P20A0-71280-B2020, NW051-G23-P23G0-94550-B2023, NW051-G23-P23J0-94550-B2023.
6. Attached hereto is a Partial Certification of Funds from the Chief Financial Officer, which states that the funds in the amount of Twenty Five Thousand Dollars and Zero Cents ($25,000.00) are available by the Department of Public Safety, under NW011-190-1902-A-72220-B2025, which shall be filed in the Office of the City Clerk
7. There shall be no amendments of this Resolution without the approval of the Municipal Council.
8. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
9. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
10. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
11. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contact to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
12.
STATEMENT
This Resolution authorizes the Mayor, and/or his designees, the Business Administrator or the Purchasing Agent, to utilize State Contract T0109 Radio Communication Equipment and Accessories #83904 to enter into a contract with Gold Type Business Machines, Inc., 351 Paterson Avenue, East Rutherford, NJ 07073, to purchase communication equipment and accessories for the Department of Public Safety. The contract is is for an amount not to exceed Three Million Dollars and Zero Cents ($3,000,000.00) and is for the period commencing upon approval of this Resolution by the Municipal Council and ending on April 30, 2025, inclusive of any extensions by the State.