Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair of Bucket Loaders (O&K Trojan)
Entity Name(s)/Address(s):
1.) A. Lembo Car & Heavy Truck Collision, Inc., 76 Riverside Avenue, Newark, New Jersey 07104
2.) Abreu Truck Services, 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114
Contract Amount: Amount not to exceed $300,000.00
Funding Source: 2016 Budget/Department of Public Works, Division of Motors/Open End/Funding Codes NW011-110-1109-71870-B2016
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Ten (10)
Bids received: Two (2)
body
WHEREAS, on December 16, 2014, the City of Newark, through its former Purchasing Director, advertised to solicit bids for the Maintenance and Repair of Bucket Loaders (O&K Trojan), which the contractor will provide to the City of Newark, for the Department of Engineering, Division of Motors, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing solicited ten (10) prospective vendors from its established bid list following the date of advertisement; and
WHEREAS, on January 8, 2015, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Public Works, Division of Motors reviewed the bids and recommended an award to be made to A. Lembo Car & Heavy Truck Collision, Inc. as the primary vendor, and Abreu Truck Services as the secondary vendor; and
WHEREAS, the current Supervising Procurement Specialist, reviewed and evaluated the bids, reviewed the recommendation of award by the Manager of Division of Motors and concurred that an award be made to A. Lembo Car & Heavy Truck Collision, Inc., as the primary vendor and Abreu Truck Services, as the secondary vendor, the only responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A.19: 44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into contract with A. Lembo Car & Heavy Truck Collision, Inc., 76 Riverside Avenue, Newark, New Jersey 07104, and Abreu Truck Services, 283-299 Frelinghuysen Avenue, Newark, New Jersey 07104, for the provision of Maintenance and Repair of Bucket Loaders (O&K Trojan), for the City of Newark, whose bids were received on the above advertised due date and determined to be the only responsive and responsible bidders in accordance with bid specifications. The contract term for each vendor shall be two (2) years pursuant to N.J.S.A. 40A: 11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2016 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures incurred against this contract, certification of the availability of sufficient funds, shall be obtained as required by N.J.A.C. 5:30-5.5(b), each time an order is placed from Account NW011-110-1109-71870, B2016, covering the amount of the service. This contract shall not exceed $300,000.00 for two (2) years.
5. The Supervising Procurement Specialist shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by the state law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with A. Lembo Car & Heavy Truck Collision, Inc., 76 Riverside Avenue, Newark, New Jersey 07104, the primary vendor and Abreu Truck Services, 283-299 Frelinghuysen Avenue, Newark, New Jersey 07104, to provide Maintenance and Repair of Bucket Loaders (O&K Trojan), to the City of Newark, at a cost not to exceed $300,000.00 for two (2) years, for two (2) vendors.