Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 88735, 88736, 88737, 88738, 88739, 88740 and 88766/ Term No. T-2989
Purpose: Communications Wiring Service
Entity Name(s)/Address(s): See below
Contract Amount: Amount not to exceed $300,000.00
Funding Source: City Budget/ Department of Administration, Information Technology Division, NW011 - 030 - 0306 - Accounts 71420 & 71440
Contract Period: Upon approval by Municipal Council - March 20, 2015 through March 19, 2020, inclusive of extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
# 88735, AT&T Corp, 1 AT&T Way, Rm 4A252A, Bedminster, New Jersey 07921
(Sub-contractor - BN Systems, Inc., 77 Water Street, 25th fl., 25A03 New York, NY 10005)
# 88736, GM Data Communications Inc., 10 Van dewater Street, Farmingdale, New York 11735
# 88737, Extel Communications Inc., 830 Belmont Avenue, North Haledon, New Jersey 07508
# 88738, New Jersey Business Systems Inc.,/ Cranel Inc., 7C Marlen Drive, Robbinsville, New Jersey 08691
# 88739, Network Cabling Inc., d/b/a NETQ Multimedia, 919 Rte. 33/UNIT 52 Freehold, New Jersey 07728 (Sub-contractor - Trico mm Services Grp. 1247 North Church Street, Moorestown, New Jersey 08057)
# 88740 Millennium Communications Group, 11 Melanie Lane, Unit 13, East Hanover, New Jersey 07936
# 88766 Johnston Communications, 322 Belleville Turnpike, North Arlington, New Jersey 07031
(Sub-contractor - Oliver Communications Group (OCG) 2457 Old York Road, Bordentown, New Jersey 08505 added 4/2/15
Additional Information:
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WHEREAS, the City of Newark through its Supervising Procurement Specialist, wishes to utilize the State’s Communications Wiring Services multi-source contract, Term No.T-2989, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. Local Contracting Units are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Local Contracting Units assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the following vendors have been awarded a State contract under the term contract, # T-2989 for the purchase of Communications Wiring Services, respectively for the period of March 20, 2015 through March 19, 2020:
# 88735, AT&T Corp, 1 AT&T Way, Rm 4A252A, Bedminster, New Jersey 07921
(Sub-contractor - BN Systems, Inc., 77 Water Street,. 25th fl., 25A03 New York, NY 10005)
# 88736, GM Data Communications Inc., 10 Van dewater Street, Farmingdale, New York 11735
# 88737, Extel Communications Inc., 830 Belmont Avenue, North Haledon, New Jersey 07508
# 88738, New Jersey Business Systems Inc.,/ Cranel Inc., 7C Marlen Drive., Robbinsville, New Jersey 08691
# 88739, Network Cabling Inc., d/b/a NETQ Multimedia, 919 Rte. 33/UNIT 52 Freehold, New Jersey 07728 (Sub-contractor - Tricomm Services Grp. 1247 North. Church Street,. Moorestown, New Jersey 08057)
# 88740 Millennium Communications Group, 11 Melanie Lane, Unit 13, East Hanover, New Jersey 07936
# 88766 Johnston Communications, 322 Belleville Turnpike, North Arlington, New Jersey 07031
(Sub-contractor - Oliver Communications Group (OCG) 2457 Old York Road,. Bordentown, New Jersey 08505 added 4/2/15
WHEREAS, the Supervising Procurement Specialist, recommends the utilization of these State contract awards, inclusive of sub-contractors, on the grounds that they provide, Communications Wiring Services, according to specifications required by the City of Newark, Department of Administration, Information Technology Division; and
WHEREAS, usage of these contracts provides the expert cabling services required to operate and maintain the City’s data network at a cost not to exceed $300,000.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist is authorized to utilize term contract # T-2989 which includes the following State contract vendors; # 88735, AT&T Corp, # 88736, GM Data Communications Inc., # 88737, Extel Communications Inc., # 88738, New Jersey Business Systems Inc., Cranel Inc., # 88739, Network Cabling Inc., NETQ Multimedia, # 88740 Millennium Communications Group, and # 88766 Johnston Communication; to provide Communications Wiring Services, to the City of Newark, as authorized by the Municipal Council from March 20, 2015 through March 19, 2020, inclusive of any extensions to the State contract.
2. The contract is ratified from March 20, 2015, to the date of adoption of this authorizing resolution, to facilitate maintenance service continuity, of the City’s information technology platform.
3. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et seq. Only those items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
4. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable), as contained in the State Contract Documentations and Agreements.
5. The Supervising Procurement Specialist shall review all documents, price quotes, and Scope of Work submitted by the vendors to ensure that the terms in the quotes do not conflict with the terms of the State contract.
6. There shall be no amendment of this resolution without the approval of the Municipal Council.
7. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
8. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed $300,000.00.
9. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
10. The Supervising Procurement Specialist shall file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
11. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution ratifies and authorizes usage of the State’s term contract # T-2989 which includes awards to AT&T Corp, GM Data Communications Inc., Extel Communications Inc., New Jersey Business Systems Inc./ Cranel Inc., Network Cabling Inc., d/b/a NETQ Multimedia, Millennium Communications Group, and Johnston Communications, inclusive of sub-contractors, to provide Communications Wiring Services for the period March 20, 2015, upon authorization by Municipal Council, through March 19, 2020, to the City of Newark, at a cost not to exceed $300,000.00.