Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Video Production Services for the Municipal Council/ Office of the City Clerk
Entity Name(s)/Address(s): Interfaith TV Ministries, One Gateway Center, Suite 2600, Newark, New Jersey 07102
Contract Amount: Not to exceed $300,000.00
Funding Source: 2017 Budget/ Office of the City Clerk/ Account Code: NW011-020-0201-7128-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Nine (9)
Bids received: One (1)
body
WHEREAS, on October 25, 2016, the City of Newark through its Supervising Procurement Specialist advertised to solicit bids for Video Production Services, which the contractor will provide to the City of Newark, for the Office of the City Clerk’s usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited nine (9) prospective vendor (s) from its established bid list; and
WHEREAS, on November 17, 2016, one (1) bid was received in response to this advertisement; and
WHEREAS, the Office of the City Clerk, reviewed the bid and recommended an award be made to Interfaith TV Ministries, One Gateway Center, Suite 2600, Newark, New Jersey 07102, the only responsive responsible bidder; and
WHEREAS, the Supervising Procurement Specialist concurs with the recommendation that an award be made to the only responsive, responsible bidder, Interfaith TV Ministries; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist are hereby authorized to enter into contract with Interfaith TV Ministries, One Gateway Center, Suite 2600, Newark, New Jersey 07102, for the provision of Video Production Services, for the Municipal Council, Office of the City Clerk, whose bid was received on the above advertised due date and determined to be the lowest responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds covering the amount of the services ordered shall be executed before any contractual liability is incurred from account code line NW011-020-0201-7128 B2017 as required by N.J.A.C. 5:30-5.5 (b) (2). This contract shall not exceed $300,000.00 for a period not to exceed a two (2) year term.
5. The Supervising Procurement Specialist shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a two (2) year contract with Interfaith TV Ministries, One Gateway Center, Suite 2600, Newark, New Jersey 07102, to provide Video Production Services, to the Municipal Council, Office of the City Clerk, at a cost not to exceed $300,000.00 for a period not to exceed a two (2) year term.