Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Chemical to treat and disinfect swimming pool water
Description: Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant)
Entity Name(s)/Address(s): Main Pool and Chemical Company, Inc., 110 Commerce Road, Dupont, Pennsylvania 18641
Contract Amount: $100,000.00
Funding Source: 2016 Budget/Department of Public Works, Public Buildings/NW011-110-1110-83550-B2016
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: July 19, 2016
Bids solicited: Seven (7)
Bids received: Four (4)
body
WHEREAS, on July 19, 2016, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant), to the Department of Public Works, Public Buildings, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 4, 2016, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Supervising Procurement Specialist recommends that an award be made to Main Pool and Chemical Company, Inc., the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Main Pool and Chemical Company, Inc., 110 Commerce Road, Dupont, Pennsylvania 18641, to provide Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant) to the City, whose bid was received on the advertised due date and determined to be the lowest, responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code line, NW011-110-1110-83550-B2016-Public Works, Public Buildings, covering the amount of the order. This contract shall not exceed $100,000.00 (One Hundred Thousand Dollars and Zero Cents), for two (2) years.
5. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing the Mayor and/or his designee, the Supervising Procurement Specialist to enter into a contract with Main Pool and Chemical Company, Inc., to provide Hypochlorite, Liquid Sodium (Swimming Pool Disinfectant), to the City of Newark, at a cost not to exceed $100,000.00 for a term of two (2) years.