Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Copier Paper, Recycled and Virgin
Entity Name(s)/Address(es):
1. W.B. Mason Co. Inc., 59 Centre Street, Brockton, Massachusetts, 02301
2. Posh Consulting Inc., 1401 Pennsylvania Avenue, Suite 105, Wilmington, Delaware, 19806
3. Agni Enterprises, LLC. Head to Heels Safety Supplies, 9021 SouthWest 94th Street, Apartment 510, Miami, Florida, 33176
Contract Amount: Not to exceed $567,000.00
Funding Source: Budget 2026/ Department of Water and Sewer/ NW-037-750-7502-83030-B2025-B2026 / NW-037-750-7502-83020-B2025-B2026, Health and Community Wellness/ NW-011-120-1203-83010-B2026 / NW-051-625-H2520-83010-B2025/ NW-051-623-H23H0-71280-B2023/ NW-051-626-6H60-83010-B2026, Health and Community Wellness/Homeless Services / NW-011-120-1209-83010-B2026, Health and Community Wellness/Medical Care Services / NW-051-G25-H250N-83010-B2025, Public Works/Motors / NW-011-060-0602-8360-44430-B2026, Public Safety/Police / NW-011-190-1902-83010-B2026, Public Safety/Fire. / NW-011-190-1903-8301-B2026 / NW-011-190-1903-8303-B2026 / NW-011-190-1903-8383-B2026, Public Works/Division of Sanitation / NW-011-060-0605-83870-B2026, Recreation, Cultural Affairs and Senior Services / NW-011-160-1601-83010-B2026, Administration/Office Services / NW-011-030-0308-83020-B2026
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract.
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Contract will provide Copier Paper, Recycled and Virgin for various City of Newark departments.
Advertisement Date: October 1, 2025
Bids Downloaded: Twenty-Seven (27)
Bids Submitted: Three (3)
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WHEREAS, on October 1, 2025, the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for vendors for Copier Paper, Recycled and Virgin for various City of Newark departments, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, twenty-seven (27) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on October 16, 2025, the Division of Central Purchasing received three (3) bid in response to this advertisement; and
WHEREAS, the Department of Health and Community Wellness and of Public Safety recommends that an award be made to (1) W.B. Mason Co. Inc. 59 Centre Street, Brockton, Massachusetts, 02301 (2) Posh Consulting Inc.,1401 Pennsylvania Avenue, Suite 105, Wilmington, Delaware, 19806 (3) Agni Enterprises, LLC. Head to Heels Safety Supplies, 9021 SouthWest 94th Street, Apartment 510, Miami, Florida, 33176, for a total Contract Amount not exceed Five Hundred Sixty-Seven Thousand Dollars and Zero Cents ($567,000.00), as the lowest, responsive and responsible bidder; and
WHEREAS, the Qualified Purchasing Agent, QPA, concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with (1) W.B. Mason Co. Inc., 59 Centre Street, Brockton, Massachusetts, 02301, to provide line items one (1), two (2), three (3), four (4), five (5), seven (7), eight (8), nine (9), thirteen (13), fourteen (14), forty-nine (49) for Year 1 and Year 2; and (2) Posh Consulting Inc.,1401 Pennsylvania Avenue, Suite 105, Wilmington, Delaware, 19806, to provide line items six (6), ten (10), eleven (11), fifteen (15), sixteen (16), seventeen (17), eighteen (18), nineteen (19), twenty (20), twenty-one (21), twenty-two (22), twenty-three (23), twenty-four (24), twenty-five (25), twenty-six (26), twenty-seven (27), thirty (30), thirty-one (31), thirty-two (32), thirty-three (33), thirty-four (34), thirty-five (35), forty-two (42), forty-six (46), forty-eight (48) for Year 1 and Year 2; and (3) Agni Enterprises, LLC. Head to Heels Safety Supplies, 9021 SouthWest 94th Street, Apartment 510, Miami, Florida, 33176, to provide line items twelve (12), twenty-eight (28), twenty-nine (29), thirty-six (36), thirty-seven (37), thirty-eight (38), thirty-nine (39), forty (40), forty-one (41), forty-three (43), forty-four (44), forty-five (45), forty-seven (47), fifty (50) for Year 1 and Year 2 for a total Contract Amount not exceeding Five Hundred Sixty-Seven Thousand Dollars and Zero Cents ($567,000.00), to provide Copier Paper, Recycled, and Virgin for various City of Newark Departments, which bidder’s bid was received on the advertised due date and determined to be the lowest responsive and responsible bid in accordance with the bid specifications. The term of the Contract shall be for a period not to exceed twenty-four (24) consecutive months commencing upon execution of the Contract, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of the Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payments on the Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an Open-Ended Contract to be used as needed during its term. For any and all expenditures against The Contract, a
Certification of Availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2024 Trust Account/ Budget 2026/ Department of Water and Sewer/ NW-037-750-7502-83030-B2025-B2026 / NW-037-750-7502-83020-B2025-B2026, Health and Community Wellness/ NW-011-120-1203-83010-B2026 / NW-051-625-H2520-83010-B2025/ NW-051-623-H23H0-71280-B2023/ NW-051-626-6H60-83010-B2026, Health and Community Wellness/Homeless Services / NW-011-120-1209-83010-B2026, Health and Community Wellness/Medical Care Services / NW-051-G25-H250N-83010-B2025, Public Works/Motors / NW-011-060-0602-8360-44430-B2026, Public Safety/Police / NW-011-190-1902-83010-B2026, Public Safety/Fire. / NW-011-190-1903-8301-B2026 / NW-011-190-1903-8303-B2026 / NW-011-190-1903-8383-B2026, Public Works/Division of Sanitation / NW-011-060-0605-83870-B2026, Recreation, Cultural Affairs and Senior Services / NW-011-160-1601-83010-B2026, Administration/Office Services / NW-011-030-0308-83020-B2026.This Contract shall not exceed Five Hundred Sixty-Seven Thousand Dollars and Zero Cents ($567,000.00) for the three vendors, (1) W.B. Mason Co. Inc. 59 Centre Street, Brockton, Massachusetts, 02301 (2) Posh Consulting Inc.,1401 Pennsylvania Avenue, Suite 105, Wilmington, Delaware, 19806 (3) Agni Enterprises, LLC. Head to Heels Safety Supplies, 9021 SouthWest 94th Street, Apartment 510, Miami, Florida, 33176, for twenty-four (24) consecutive months with the start date commencing when the Contract is fully executed.
5. The Qualified Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, to enter into and execute a Contract with (1) W.B. Mason Co. Inc. 59 Centre Street, Brockton, Massachusetts, 02301 (2) Posh Consulting Inc.,1401 Pennsylvania Avenue, Suite 105, Wilmington, Delaware, 19806 (3) Agni Enterprises, LLC. Head to Heels Safety Supplies, 9021 SouthWest 94th Street, Apartment 510, Miami, Florida, 33176 to provide Copier Paper, Recycled, and Virgin for various City of Newark Departments. The Contract amount shall not exceed Five Hundred Sixty-Seven Thousand Dollars and Zero Cents ($567,000.00) for the twenty-four (24) consecutive-month commencing upon a fully executed contract.