Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Traffic Controllers and Firmware.
Entity Name(s)/Address(s): Intelligent Traffic Supply Products, 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080
Contract Amount: Not to exceed $200,000.00
Funding Source: 2021 Budget/Department of Engineering, Division of Traffic and Signals/NW011-110-1107-83750-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon contract execution
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will be used to provide traffic controllers and firmware to the City of Newark.
Advertisement: June 30, 2021
Bids Downloaded: Nine (9)
Bids Received: One (1)
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WHEREAS, on June 30, 2021, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Traffic Controllers and Firmware for the Department of Engineering, Division of Traffic and Signals, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s ProcureNow portal website to provide broader access and download capability to potential bidders; and
WHEREAS, on July 15, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Chief of Operations in the Department of Engineering, Division of Traffic and Signals recommended that a single award to be made to: Intelligent Traffic Supply Products, 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Chief of Operations of the Department of Engineering, Division of Traffic and Signals that a single award be made to: Intelligent Traffic Supply Products, 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days until such time as an award was made by the City; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with Intelligent Traffic Supply Products, 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080, to provide Traffic Controllers and Firmware for the City’s Department of Engineering, Division of Traffic and Signals, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is fully executed, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-110-1107-83750-B2021/Department of Engineering/Division of Traffic and Signals, covering the amount or the order. This contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with Intelligent Traffic Supply Products, 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080, to provide, Traffic Controllers and Firmware to the City’s Department of Engineering, Division of Traffic and Signals at a contract amount to exceed $200,000.00 for a period not to exceed twenty-four (24) consecutive months commencing upon contract execution.