Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Printing of Business Cards, Envelopes, Letterhead and Condolence Cards/Regular, Gold Seal and Monarch Gold Seal l
Entity Name(s)/Address(s): Narciso's Printing, Inc. 120-122 Malvern Street, Newark, New Jersey 07105
Concept Printing, Inc. 160 Woodbine Street, Bergenfield, New Jersey 07621
Contract Amount: Not to exceed $170,000.00
Funding Source: City of Newark Budget/Office of the City Clerk and Municipal Council and the Department of Administration, Division of Office Services/Open Ended
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Nine (9)
Bids received: Two (2)
body
WHEREAS, on February 18, 2014, the City of Newark through its Purchasing Director advertised to solicit bids for the Printing of Business Cards, Envelopes, Letterhead, Condolence Cards/Gold Seal and Monarch Gold Seal, which the contractor will provide to the City of Newark, for the Office of the City Clerk, and Municipal Council and the Department of Administration, Division of Office Services, usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited nine (9) prospective vendor (s) from its established bid list, and
WHEREAS, on March 13, 2014 two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director concludes from review and evaluation that a line item award be made to Concept Printing Inc. and Narciso's Printing Inc., the lowest responsive and responsible bidders as indicated on the price schedules; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendors agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Concept Printing Inc., 160 Woodbine Street, Bergenfield, New Jersey 07621 and Narciso's Printing Inc., 120-122 Malvern Street, Newark, New Jersey 07105, for the Printing of Business Cards, Envelopes, Letterhead, Condolence Cards/Gold Seal and Monarch Gold Seal, for the City of Newark, whose bids were received on the above advertised due date and determined to be the lowest responsive and responsible bidders as per the price schedules provided, in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be required each time an order is placed, covering the amount of the order. This contract shall not exceed $170,000.00 for a two (2) year term, for two (2) vendors.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Concept Printing Inc. and Narciso's Printing Inc. to provide Printing of Business Cards, Envelopes, Letterhead, Condolence Cards and Envelopes/Gold Seal and Monarch Gold Seal, to the City of Newark, at a cost not to exceed $170,000.00 for a two (2) year term, for two (2) vendors.