Title
Dept/ Agency: One Stop Career Center-NewarkWORKS
Action: (x) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Service Contract
Purpose: Payroll Services
Entity Name: Community Software Solutions Inc. (CSS)
Entity Address: 30 Jefferson Plaza, Princeton, New Jersey 08540-9541
Contract Amount: $74,500.00
Funding Source: State of New Jersey Department of Labor and Workforce Development
Contract Period: April 16, 2015 through April 16, 2016
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Service ( ) EUS (x) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
One (1) proposal received
Invitation: One Stop Career Center-NewarkWORKS Director, May 19, 2015
Body
WHEREAS, the City of Newark, One Stop Career Center/NewarkWORKS ("City") desires to obtain payroll/fiscal support, reporting and management services for the Summer Youth Work Experience Program and Temporary Jobs Program including, but not limited to the following services:
· Shall be responsible for payroll including calculations and retention of data; funding of debit cards; printing of select checks; and pay stub creation and distribution;
· Shall train staff working with participants on debit card usage and avoiding debit card fees;
· Shall assist with data collection to include worksite figures of participant entry and assignment; total numbers; and, incomplete applications;
· Shall be responsible for tax Compliance including timely payments, timely reporting and W-2 distribution to participants;
· Shall provide a single point of contact as the source for all City needs;
· Shall provide support staff to work with City staff and worksites; and
· Shall be responsible for reporting and will provide the requested reports plus additional reporting requested by the City; and
WHEREAS, pursuant to the competitive contracting provision set forth in the State Local Public Contracts Law [N.J.S.A. N.J.S. A. 40A:11-5(1)(a)(i)], and the Fair and Open process of State Pay-to-Play Law (N.J.S.A.19:44A20.5), the City publicly advertised a Request for Proposals (RFP) for this service on September 19, 2014 and received proposals on October 29, 2014; and
WHEREAS, the City received one proposal in response to the RFP; and
WHEREAS, the proposal received from Community Software Solutions, Inc. "CSS" 30 Jefferson Plaza, Princeton, New Jersey 08540-9541 was found to be the most advantageous to the City based on the criteria listed within the RFP; and
WHEREAS, the Deputy Mayor, Workforce Development and Director of NewarkWORKS desires to enter into a contract with Community Software Solutions, Inc. for the purpose of providing these services for the contract period of April 16, 2015 through April 15, 2016, in an amount not to exceed Seventy-four Thousand, Five Hundred Dollars ($74,500.00); and
WHEREAS, this contract being awarded to Community Software Solutions, Inc. with the Fair and Open procedures of the State Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and the State Local Public Contracts Law, including but not limited to N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates; and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds.
NOW THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and his designee, the Deputy Mayor, Workforce Development and Director of NewarkWORKS are hereby authorized to enter into and execute a contract on behalf of the City of Newark with Community Software Solutions, Inc., 30 Jefferson Plaza, Princeton, New Jersey 08540-9541, for the contract period of April 16, 2015 through April 15, 2016, to provide payroll/fiscal support, reporting and management services for the Summer Youth Work Experience Program and Temporary Jobs Program including, but not limited to, the following services:
· Shall be responsible for payroll including calculations and retention of data; funding of debit cards, printing of select checks; and, pay stub creation and distribution;
· Shall train staff working with participants on debit card usage and avoiding debit card fees;
· Shall assist with data collection to include worksite figures of participant entry and assignment; total numbers; and, incomplete applications;
· Shall be responsible for tax compliance including timely payments, timely reporting and W2 distribution to participants;
· Shall provide a single point of contact as the source for all City needs;
· Shall provide support to work with City staff and worksites; and
· Shall be responsible for reporting and will provide the requested reports plus additional reporting requested by the City.
·
2. The total amount of said contract shall not exceed Seventy-four Thousand, Five Hundred Dollars ($74,500.00).
3. This contract is being awarded pursuant to the fair and open procedures of the State Pay to Play Law, N.J.S.A. 19:44A-20.5, State and Local Public Contract Law, including but not limited to N.J.S.A.40A:11-1 et seq. and/or N.J.S. A. 40A:11-5(1)(a)(i).
4. The Municipal Council hereby ratifies the use of competitive contracting for processing and awarding contracts for services in question to the date of adoption of this Resolution and authorizes its use in the future.
5. The City was required to and did solicit RFPs for this contract with Community Software Solutions, Inc. and is in compliance with applicable state and local laws.
6. There shall be no advance payments pursuant to N.J.S.A. 40A:5-16.
7. There shall be no waivers, amendments or modifications to the Contract without the approval of the Municipal Council.
8. Attached hereto is the Certification of Funds from the Acting Director of Finance of the City of Newark, which states (1) that there are sufficient funds for the purpose set forth hereinabove and (2) that the line appropriation of the official budget which shall be charged is, Bus Unit, NW051; Dept., G14; Div/Proj., M14Q0, Account # 72090; Budget , B2014.
9. An executed copy of said contract shall be filed with the Office of the City Clerk by the Director of NewarkWORKS.
10. Community Software Solutions, Inc. certifies that it has neither made nor will make a prohibited contribution in violation of any applicable State or City ordinances, including but not limited to, the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, as may be amended from time to time. Any such failure to comply shall constitute a breach of the Contract.
STATEMENT
Resolution ratifying and authorizing the Mayor and his designee, Deputy Mayor, Workforce Development and Director of NewarkWORKS to enter into and execute a contract on behalf of the City of Newark with Community Software Solutions, Inc., 30 Jefferson Plaza, Princeton, New Jersey 08540-9541, for the period of April 16, 2015 to April 15, 2016, to provide payroll/fiscal support, reporting and management services for the Summer Youth Work Experience Program and Temporary Jobs Program for an amount not to exceed Seventy-four Thousand Five Hundred Dollars ($74,500.00). This contract is being awarded pursuant to the Fair and Open procedures of the State Pay to Play Law (N.J.S.A. 19:44A-20.5) and State Local Public Contracts Law, including but not limited to N.J.S.A. N.J.S. A. 40A:11-5(1)(a)(i), and is in compliance with the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.