Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Shelter Services: Child and Family Well-Being Relocation Program
Entity Name(s)/Address(s): Isaiah House, 238 North Munn Avenue, East Orange, NJ 07017
Contract Amount: $100,000.00
Funding Source: City of Newark Budget/Department of Child and Family Well-Being/Open-Ended
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Fourteen (14)
Bids received: Two (2)
)
Invitation: Central Purchasing Agent, January 18, 2012
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WHEREAS, on August 16, 2011 the City of Newark through its Purchasing Director, advertised to solicit bids for Shelter Services: (Child and Family Well-Being Relocation Program), described in the attached bid proposal to be used by the Department of Child and Family Well-Being; and
WHEREAS, the Division of Central Purchasing distributed fourteen (14) bid packages in response to this advertisement; and
WHEREAS, on September 1, 2011 two (2) bids were received in response to this advertisement; and
WHEREAS, the Department of Child and Family Well-Being reviewed the bids; and
WHEREAS, the Purchasing Director recommended that an award be made to the lowest responsive and responsible bidder Isaiah House; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director is hereby authorized to enter into contract with Isaiah House, 238 North Munn Avenue, East Orange, New Jersey 07017, to provide Shelter Services: (Child and Family Well-Being Relocation Program), to the City whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder, in accordance with bid specifications. The term of the contract will be established for a term not to exceed two (2) years; pursuant to N.J.S.A.40A:11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, any and all expenditures against this contract certification of the availability of sufficient funds as required by N.J.A.C. 5:30-5.5 (d) (2), shall be incurred each time an order is placed covering the amount of the service. This contract shall not exceed $100,000.00 for a two (2) year term.
5. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This contract is awarded to Isaiah House, to provide Shelter Services: (Child and Family Well-Being Relocation Program), at a cost not to exceed $100,000.00 for a two (2) year term.