Title
Dept/ Agency: Engineering
Action: ( X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Services Contract
Purpose: City-wide Streetscape - Phase I, Construction Management and Inspection Services
Entity Name: HAKS Engineers, Architects, and Land Surveyors, P.C.
Entity Address: 33 Wood Avenue South, Suite 830, Iselin, New Jersey 08830
Contract Amount: $198,976.40
Funding Source: UEZ
Contract Period: August 1, 2014
Contract Basis: ( ) Bid ( ) State Vendor (X ) Prof. Ser. ( ) EUS
( ) Fair & Open ( X ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Addition Information:
Extending the contract term through August 1, 2014, with no increase in the original contract dollar amount.
Invitation: Director of Engineering, May 20, 2014
body
WHEREAS, Resolution 7R4-C, adopted October 5, 2011, authorized the Director of the Department of Engineering to accept the bid proposal and execute Contract No. 14-2011PS, City-wide Streetscape - Phase I, Construction Management and Inspection Services, Clinton Avenue and South Orange Avenue, with HAKS Engineers, Architects, and Land Surveyors, P.C. , for the amount of $198,976.40; and
WHEREAS, a Notice to Proceed was issued on March 5, 2012, which date constituted the commencement of the contract term, which was 365 days hence; and
WHEREAS, Resolution 7R4-B, adopted December 18, 2013, authorized the Director of the Department of Engineering to extend the contract period through March 3, 2014; and
WHEREAS, due to the extreme weather conditions over the months of December 2013 through February 2014, no construction took place, so the Department of Engineering wishes to further extend the time to complete this contract to August 1, 2014; and
WHEREAS, the Local Public Contracts Law, N.J.S.A. 40A:11-15(9) permits extensions of contracts for the time of actual construction; and
WHEREAS, the attached Change Order No. 2 to Contract No. 14-2011PS, City-wide Streetscape - Phase I, Construction Management and Inspection Services, Clinton Avenue and South Orange Avenue, extends the contract period until August 1, 2014, with no increase in the original contract dollar amount.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee and the Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to issue Change Order No. 2 to Contract No. 14-2011PS, City-wide Streetscape - Phase I, Construction Management and Inspection Services, Clinton Avenue and South Orange Avenue, with HAKS Engineers, Architects, and Land Surveyors, P.C., 33 Wood Avenue South, Suite 830, Iselin, New Jersey 08830, extending the contract period through August 1, 2014, with no increase in the original contract dollar amount.
2. The Municipal Council hereby ratifies the contract extension from March 3, 2014 to the date of adoption of this authorizing resolution.
3. The extension of this contract is in accordance with the non-fair and open procedures of the Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and in compliance with the Executive Order on Pay-to-Play Reform (MEO-07-0001) and the Contractor Pay-to-Play Reform Ordinance, 6PSF-a, August 1, 2012.
4. A fully executed copy of Change Order No. 2 to Contract No. 14-2011PS, shall be filed in the Office of the City Clerk by the Director of the Department ofEngineering.
5. No other changes to this contract are allowed without prior Municipal Council approval.
6. Consistent with the provisions of the Local Public Contracts Law, N.J.S.A. 40:A:11-15(9), the Director of the Department of Engineering is authorized to extend the time to complete this contract to August 1, 2014.
STATEMENT
This Resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Engineering, to issue Change Order No. 2 to Contract No. 14-2011PS, City-wide Streetscape - Phase I, Construction Management and Inspection Services, Clinton Avenue and South Orange Avenue, to HAKS Engineers, Architects, and Land Surveyors, P.C. , 33 Wood Avenue South, Suite 830, Iselin, New Jersey 08830, extending the contract period through August 1, 2014, with no increase in the original contract dollar amount.