Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Trophies, Plaques, Awards, Etc.
Entity Name(s)/Address(s): (1.) Lerro Enterprises, Inc., 437 Main Street, East Orange, New Jersey 07018 (2.) TJ’s Sportwide Trophy & Awards, Inc., 236 South Salem Street, Randolph, New Jersey 07869
Contract Amount: Amount not to exceed $50,000.00
Funding Source: City of Newark Budget/Department of Neighborhood and Recreational Services
Contract Period: To be established for a period not to exceed two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids Solicited: Eight (8)
Bids Received: Two (2)
body
WHEREAS, on April 21, 2015, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide Trophies, Plaques, Awards, Etc., to the Department of Neighborhood and Recreational Services, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eight (8) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on May 7, 2015, two (2) bids were received in response to this advertisement; and
WHEREAS, the Director of Neighborhood & Recreational Services recommends a dual award be made to Lerro Enterprises, Inc., and TJ’s Sportwide Trophy & Awards, Inc., The only responsive and responsible bidders; and
WHEREAS, the Purchasing Director concurs with the recommendation; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Lerro Enterprises, Inc., 437 Main Street, East Orange, New Jersey 07018 and TJ’s Sportwide Trophy & Awards, Inc., 236 South Salem Street, Randolph, New Jersey 07869, to provide Trophies, Plaques, Awards, Etc., to the City, whose bids were received on the advertised due date and determined to be the only responsive responsible bidders based on line item awards, and in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall be for any amount not to exceed $50,000.00 for two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Lerro Enterprises, Inc., 437 Main Street, East Orange, New Jersey 07018 and TJ’s Sportwide Trophy & Awards, Inc., 236 South Salem Street, Randolph, New Jersey 07869 to provide, Trophies, Plaques, Awards, Etc., to the City of Newark, for an amount not to exceed $50,000.00 for two (2) years for two (2) vendors