Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant-Contract # 11-WS2020
Entity Name/ Entity Address:
1) Brenntag Northeast, LLC, 81 W. Huller Lane, Reading, Pennsylvania 19605-9728
2) Carus LLC, 315 Fifth Street, Peru, Illinois 61354-0599
3) Chemtrade Chemicals US, LLC, 90 East Halsey Road, Parsippany, New Jersey 07054
4) George S. Coyne Chemical Co., Inc., 3015 State Road, Croydon, Pennsylvania 19020
5) Gulbrandsen Technologies, 1 Riverside Way, Phillipsburg, New Jersey 08865-2340
6) JCI Jones Chemicals, Inc., 1765 Ringling Boulevard, Sarasota, Florida 34236
7) USALCO Baltimore Plant, LLC, 2601 Cannery Avenue, Baltimore, Maryland 21226
8) Shannon Chemical Corporation, 602 Jeffers Circle, Exton, Pennsylvania 19341-2539
Contract Amount: Not to exceed $1,800,000.00
Funding Source: 2020 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83230-B2020
Contract Period: Two (2) years from the date of the written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract is for eight (8) vendors to provide bulk water purification chemicals necessary to treat the water at the Pequannock Water Treatment Plant for the operation of the City's water utility system for a collective amount not to exceed $1,800,000.00 for a period of two (2) years from the date of the Written Notice to Proceed.
Bids Solicited: 18 (Eighteen)
Bids Received: 11 (Eleven)
Bids Rejected: 3 (Three)
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WHEREAS, the City of Newark (the “City”) is in need of suppliers to provide bulk water purification chemicals necessary to treat the water at the Pequannock Water Treatment Plant for the operation of the City's water utility system; and
WHEREAS, pursuant to the public bidding process of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., the Department of Water and Sewer Utilities advertised on October 20, 2020, in a general circulation newspaper, for the receipt of sealed bids for Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant; and
WHEREAS, eighteen (18) prospective bidders requested Bid Specifications from the Department of Water and Sewer Utilities; and
WHEREAS, on November 5, 2020 the Department of Water and Sewer Utilities received sealed bids from eleven (11) contractors for the supply of certain water purification chemicals for water treatment at the Pequannock Water Treatment Plant; and
WHEREAS, upon review of the bids submitted, the Department of Water and Sewer Utilities, has determined that the following contractors submitted the lowest responsible bids in compliance with Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.:
• Brenntag Northeast, LLC, 81 W. Huller Lane, Reading, Pennsylvania 19605-9728, to supply Carusol (Liquid Permanganate) @ $0.8824/Gal. for Year 1 and for Year 2; and
• Carus LLC, 315 Fifth Street, Peru, Illinois 61354-0599 to supply Zinc Orthophosphate @ $4.059/Gal. for Year 1 and @ $4.213/Gal. for Year 2; and
• Chemtrade Chemical US, LLC, 90 East Halsey Road, Parsippany, New Jersey 07054 to supply Clar+Ion A505P or Defloc 611 or approved equal @ $0.1635/lb. for Year 1 and Cationic Polymer 573 @ $0.1685/lb. for Year 2; and
• George S. Coyne Chemical Co., 3015 State Road, Croydon, Pennsylvania 19020, to supply Sodium Silicate Solution (N Sodium Silicate) @ $0.1933/lb. for Year 1 and @ $0.1984/lb. for Year 2; and
• George S. Coyne Chemical Co., 3015 State Road, Croyden, Pennsylvania 19020, to supply Anionic Polymer 573 (Super FlocA-C-573 or Magnafloc Lt-7989) @ $1.0303/lb. for Year 1 and @ $1.058/lb. for Year 2; and
• George S. Coyne Chemical Co., 3015 State Road, Croyden, Pennsylvania 19020, to supply Anionic Polymer 1883 (Super Floc A-1883 or approved equal);@ $1.6616/lb. for Year 1 and @ $1.6959/lb. for Year 2; and
• Gulbrandsen Technologies, Inc., 01 Riverside Way, Phillipsburg, New Jersey 08865 to supply GPAC 2350 (Poly Aluminum chloride) @ $0.225/lb. for Year 1 and Year 2 @ 0.245/lb.; and
• Gulbrandsen Technologies, Inc., 01 Riverside Way, Phillipsburg, New Jersey 08865 to supply GPAC 2070 (Poly Aluminum chloride) @ $0.205/lb. for Year 1 and @ $0.225/lb. for year 2; and
• JCI Jones Chemicals, Inc., 1765 Ringling Way, Phillipsburg, New Jersey 08865 to supply Sodium Hypochlorite (Liquid Bleach) @ $0.80/gal. for Year 1 and @ $0.85/gal. for Year 2; and
• USALCO, LLC, 2601 Cannery Avenue, Baltimore, Maryland 21226 to Supply PC2380 or approved equal (Blend of Poly-aluminum) @ $0.1923/lb. for Year 1 and Year 2; and
• Shannon Chemical Corporation, P.O. Box 376, Malvern, Pennsylvania 19355, to supply Sodium Permanganate @ $7.87/gal. for Year 1 and @ $8.07/gal. for Year 2; and
WHEREAS, the Department of Water and Sewer Utilities reviewed the bids and found that the objectives of competitive bidding were achieved, that favorable bid prices were received, and that: 1) Brentagg Northeast, LLC; 2) Carus, LLC; 3) Chemtrade Chemicals US, LLC; 4) George S. Coyne Chemical Co., Inc.,; 5) Gulbrandsen Technologies, Inc.,; 6) JCI Jones Chemicals, Inc.,; 7) USALCO, LLC; and 8) Shannon Chemical Corporation, are responsible contractors capable of providing the products in accordance with the bid specifications; and
WHEREAS, based on the above findings, the City of Newark has determined that in accordance with N.J.S.A. 40A:11-1 et seq., the above listed contractors constitute the lowest and responsible bidders for each of the products; and
WHEREAS, the City of Newark desires to award a contract to each of the aforementioned vendors in the amounts specified in the Bids for the supply of chemicals for water treatment at the Pequannock Water Treatment Plant, for the period of two (2) years from the date of the Notice to Proceed; and
WHEREAS, the award of this contract is necessary for the efficient operation of the City of Newark’s Pequannock Water Treatment Plant and is in compliance with Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. and with the Fair and Open Process described in the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates, and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party candidates committees, in excess of certain thresholds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities is hereby authorized to enter into and execute contracts with the following suppliers of water purification chemicals for a term of two (2) years, commencing on the date of the written Notice to Proceed, as follows:
• Brenntag Northeast, LLC, 81 W. Huller Lane, Reading, Pennsylvania 19605-9728, to supply Carusol (Liquid Permanganate) @ $0.8824/Gal. for Year 1 and for Year 2; and
• Carus, LLC, 315 Fifth Street, Peru, Illinois 61354-0599 to supply Zinc Orthophosphate @ $4.059/Gal. for Year 1 and @ $4.213/Gal. for Year 2; and
• Chemtrade Chemical US, LLC, 90 East Halsey Road, Parsippany, New Jersey 07054 to supply Clar+Ion A505P or Defloc 611 or approved equal @ $0.1635/lb. for Year 1 and Cationic Polymer 573 @ $0.1685/lb. for Year 2; and
• George S. Coyne Chemical Co., 3015 State Road, Croydon, Pennsylvania 19020, to supply Sodium Silicate Solution (N Sodium Silicate) @ $0.1933/lb. for Year 1 and @ $0.1984/lb. for Year 2; and
• George S. Coyne Chemical Co., 3015 State Road, Croyden, Pennsylvania 19020, to supply Anionic Polymer 573 (Super FlocA-C-573 or Magnafloc Lt-7989) @ $1.0303/lb. for Year 1 and @ $1.058/lb. for Year 2; and
• George S. Coyne Chemical Co., 3015 State Road, Croyden, Pennsylvania 19020, to supply Anionic Polymer 1883 (Super Floc A-1883 or approved equal); @ $1.6616/lb. for Year 1 and @ $1.6959/lb. for Year 2; and
• Gulbrandsen Technologies, Inc., 01 Riverside Way, Phillipsburg, New Jersey 08865 to supply GPAC 2350 (Poly Aluminum chloride) @ $0.225/lb. for Year 1 and Year 2 @ 0.245/lb.; and
• Gulbrandsen Technologies, Inc., 01 Riverside Way, Phillipsburg, New Jersey 08865 to supply GPAC 2070 (Poly Aluminum chloride) @ $0.205/lb. for Year 1 and @ $0.225/lb. for Year 2; and
• JCI Jones Chemicals, Inc., 1765 Ringling Way, Phillipsburg, New Jersey 08865 to supply Sodium Hypochlorite (Liquid Bleach) @ $0.80/gal. for Year 1 and @ $0.85/gal. for Year 2; and
• USALCO, LLC, 2601 Cannery Avenue, Baltimore, Maryland 21226 to Supply PC2380 or approved equal (Blend of Poly-aluminum) @ $0.1923/lb. for Year 1 and Year 2; and
• Shannon Chemical Corporation, P.O. Box 376, Malvern, Pennsylvania 19355, to supply Sodium Permanganate @ $7.87/gal. for Year 1 and @ $8.07/gal. for Year 2; and
2. This contract was solicited and awarded pursuant to the Fair and Open Procedures in accordance with the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5), and pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-5(1)(a)(i), and is in compliance with the City’s Contractor Pay-to-Play Reform Ordinance, R.O.2:4-22C.
3. These are open-ended contracts to be used as needed during the term of the contracts. Thus, for any and all expenditures against the contracts, a Certification of Funds attesting to the availability of sufficient funds, as required by and pursuant to N.J.A.C. 5:30-5.5(b), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-83230-B2020, covering the amount of the order. These contracts shall not exceed a combined total cost, for all eight (8) chemical suppliers, of $1,800,000.00 for two (2) years based on quantity.
4. It is the responsibility of the Director of the Department of Water and Sewer Utilities to ascertain the availability of sufficient funds before ordering the water purification chemicals and to assure that the chemicals provided are in compliance with the specifications; furthermore, the Director will provide the Municipal Council and the Business Administrator with appropriate monthly reports during the term of the contract.
5. There shall be no amendment or change to the contracts without prior approval by the Municipal Council.
6. There shall be no advance payments made against the contracts in accordance with N.J.A.C. 40A:5-16.
7. The Director of the Department of Water and Sewer Utilities shall file duly executed copies of the contracts in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of these contracts to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute contracts with: 1) Brentagg Northeast, LLC; 2) Carus, LLC; 3) Chemtrade Chemicals US, LLC; 4) George S. Coyne Chemical Co., Inc.; 5) Gulbrandsen Technologies, Inc.; 6) JCI Jones Chemicals, Inc.; 7) USALCO, LLC; and 8) Shannon Chemical Corporation, for the purpose of the Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant from the date of the written Notice to Proceed, for a combined total cost, for all eight (8) chemical suppliers, not to exceed $1,800,000.00 for two (2) years based on quantity.