Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #M0483 Master Blanket PO 19-TELE-00656
Purpose: To purchase computer equipment, peripherals and related services.
Entity Name(s)/Address(s): Dell Marketing L.P., One Dell Way, Round Rock, Texas 78682
Contract Amount: Not to exceed $300,000.00
Funding Source: 2023 Budget/Department of Administration/Office of Information Technology/NW011-030-0306-71450/4210
Contract Period: Upon approval of Municipal Council through January 31, 2024, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract #M0483 will provide for the purchase of computer equipment, peripherals and related services for the City’s Department of Administration, Office of Information Technology.
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WHEREAS, the City of Newark, through its Purchasing Agent (the “City”), wishes to utilize State Contract #M0483 Computer Equipment, Peripherals & Related Services Master Blanket PO #19-TELE-00656 to be utilized by the City’s Office of Information Technology from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, pursuant to N.J.S.A. 40A:11-15(42) purchases made under contract awarded by the Division of Purchasing and property shall be for a term not to exceed the term of the State Contract; and
WHEREAS, the City wishes to utilize State Contract #M0483 Computer Equipment, Peripherals & Related Services Master Blanket PO #19-TELE-00656, awarded to Dell Marketing L.P., One Dell Way, Round Rock, Texas 78682, to purchase Computer Equipment, Peripherals & Related Services for the City’s Office of Information Technology, upon approval of this Resolution by the Municipal Council through January 31, 2024, inclusive of extensions by the State, at an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #M0483 Computer Equipment, Peripherals & Related Services Master Blanket PO #19-TELE-00656, awarded to Dell Marketing L.P., One Dell Way, Round Rock, Texas 78682, to be used by the City’s Office of Information Technology to purchase Computer Equipment, Peripherals & Related Services upon approval of this Resolution by the Municipal Council through January 31, 2024, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Funding Source Office of Information Technology NW011-030-0306-71450/94210. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator and/or the Purchasing Agent, to utilize State Contract #M0483 Computer Equipment, Peripherals & Related Services Master Blanket PO #22-TELE-00656 awarded to Dell Marketing L.P., One Dell Way, Round Rock, Texas 78682, to purchase Computer Equipment, Peripherals & Related Services for the City’s Office of Information Technology, upon approval of this Resolution by the Municipal Council through January 31, 2024, inclusive of extensions by the State, at an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00).