Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Hypochlorite, Liquid Sodium (Water Treating Disinfectant).
Entity Name(s)/Address(s):
1) JCI Jones Chemical, Inc., 1765 Ringling Blvd. Sarasota, Florida 34236; and
2) Miracle Chemical Company, 1151 B Highway 33, Farmingdale, New Jersey 07727
Contract Amount: Not to exceed $260,000.00
Funding Source: 2023 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83230-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant) to the Department of Water and Sewer Utilities.
Advertisement: November 9, 2022
Bids Solicited: Eleven (11)
Bids Received: Four (4)
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WHEREAS, on November 9, 2022, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant) for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, by way of the electronic procurement portal, eleven (11) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on December 1, 2022, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommended that an award be made to JCI Jones Chemical, Inc., 1765 Ringling Blvd. Sarasota, Florida 34236 and Miracle Chemical Company, 1151 B Highway 33, Farmingdale, New Jersey 07727, the lowest, responsive and responsible bidders per line item commodity per year; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation to award JCI Jones Chemical, Inc., 1765 Ringling Blvd. Sarasota, Florida 34236 and Miracle Chemical Company, 1151 B Highway 33, Farmingdale, New Jersey 07727, the lowest, responsive and responsible bidders per line item commodity per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a dual contract with: JCI Jones Chemical, Inc., 1765 Ringling Blvd. Sarasota, Florida 34236 to receive line item #1 for year one only and Miracle Chemical Company, 1151 B Highway 33, Farmingdale, New Jersey 07727 to receive line item #2 for year two only, to provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant) for the City of Newark, whose bids were received on the advertised due date and determined to be the, lowest responsible and responsive bidders per line item commodity per year. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence on the date the contract is fully executed.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-83230-B2023/Water and Sewer Utilities, covering the amount or the order. This contract shall not exceed Two hundred and sixty thousand Dollars and Zero Cents ($260,000.00) for two (2) vendors for a period to be established not to exceed twenty-four (24) consecutive months.
5. The Purchasing Agent, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a dual contract with: JCI Jones Chemical, Inc. and Miracle Chemical Company to provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant) to the City of Newark at a cost not to exceed Two hundred and sixty thousand dollars and Zero Cents ($260,000.00) for a period to be established not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.