Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Vinyl Floor Tiles and Supplies
Entity Name(s)/Address(s): 1)Best Value Rugs & Carpet, 334 Rt. 22, West, Green Brook, New Jersey 08812,
2) Ferry Carpet, Inc., 195 Lafayette Street, Newark, New Jersey 07105
Contract Amount: $100,000.00
Funding Source: City of Newark Budget/Department of Engineering
Contract Period: To be established for a period not exceeding two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Three (3)
Bids received: Two (2)
body
WHEREAS, on March 31, 2015 the City of Newark through its Purchasing Director advertised to solicit bids for vendor(s) to provide, Vinyl Floor Tiles and Supplies to the Department of Engineering, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed three (3) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on April 16, 2015, two (2) bids were received in response to this advertisement; and
WHEREAS, the Engineering Department recommends that a line item award be made to Best Value Rugs & Carpet, 334 Route. 22, West, Green Brook, New Jersey 08812 and Ferry Carpet, Inc., 195 Lafayette Street, Newark, New Jersey 07105, the only responsive responsible bidders; and
WHEREAS, the Purchasing Director concurs with the recommendation of an award being made to Best Value Rugs & Carpet and Ferry Carpet, Inc., the only responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the responsible bidders consented to hold their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Best Value Rugs & Carpet, 334 Route 22, West, Green Brook, New Jersey. 08812, to receive line items #11-14, 16, 21, 23-25 for year one and year two, and line items #8-10 for year one (various brands), and Ferry Carpet, Inc., 195 Lafayette Street, Newark, New Jersey 07105, to receive line items #1-7, 15, 17-20, 22 and 26 for year one and year two, and line items #8-10 for year two (various brands) to provide Vinyl Floor Tiles and Supplies to the City, whose bids were received on the advertised due date and determined to be the only responsive responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $100,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Best Value Rugs & Carpet, and Ferry Carpet, Inc., to provide Vinyl Floor Tiles and Supplies, to the City of Newark, at a cost not to exceed $100,000.00 for two (2) years for two (2) vendors.