Title
Dept./ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: City-wide Resurfacing Program 2017-09R
Entity Name: J.A. Alexander
Entity Address: 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003
Contract Amount: Not to Exceed $2,787,509.88
Funding Source: City of Newark Capital Fund
Business Unit: NW045, Dept. 17G, Div/Proj. 17A31, Activity: A,
Account #: 94710, Budget Ref. B2017
Contract Period: 365 consecutive calendar days from the issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Original Bids Solicited: March 13, 2018
Original Bids Received: Five (5)
Original Bids Rejected: Five (5)
Bids Re-Solicited: June 8, 2018
Bids Received: Three (3)
body
WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals (the "City"), advertised for receipt of bids on March 13, 2018, for Contract No. 2017-09; and
WHEREAS, on April 30, 2018 the City, provided vendors who picked up a bid with Addendum #1; and
WHEREAS, on May 8, 2018, the City received four (4) bids for Contract No. 2017-09R, City-wide Resurfacing Program in the City of Newark; and
WHEREAS, the City rejected all of the bids since Addendum #1 was not provided to all bidders in compliance with the Notice requirements set forth in N.J.S.A. 40A:11-23 (c) (2); and
WHEREAS, the City, re-advertised for receipt of bids on June 8, 2018, for Contract No. 2017-09R; and
WHEREAS, on June 19, 2018, the City received three (3) bids for Contract No. 2017-09R, City-wide Resurfacing Program in the City of Newark, in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, the bid received by the lowest bidder, Granada Construction Corp., 147 Thomas Street, Newark, New Jersey 07114, was rejected as non-responsive for failing to show proof of full compliance with the City's Mandatory Affirmative Action Laws as required in the bid specifications; and
WHEREAS, based on a review of the bids, the Director of the Department of Engineering desires to accept the bid proposal submitted by the next lowest responsible bidder, J.A. Alexander, 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract No. 2017-09R, City-wide Resurfacing Program in the City of Newark, for the total bid amount not to exceed Two Million Seven Hundred Eighty-Seven Thousand Five Hundred and Nine Dollars and Eighty-Eight Cents ($2,787,509.88).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsible bidder, J.A. Alexander, 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract No. 2017-09R, City-wide Resurfacing Program in the City of Newark, for the total bid amount not to exceed Two Million Seven Hundred Eighty-Seven Thousand Five Hundred and Nine Dollars and Eighty-Eight Cents ($2,787,509.88).
2. Pursuant to N.J.A.C. 5:30-5.5, Temporary Budget, attached hereto is a partial Certification of Funds from the Director of Finance, which states that funds in the amount of $2,706,250.80 are available in the 2017 Budget under Business Unit: NW045, Department ID: 17G, Division: 17A31, Account #: 94710, Budget Year: B2017. The Certification shall be filed along with the original resolution in the Office of the City Clerk. The remainder of the funding for this contract will be subject to appropriation in the 2018 Budget and included in a line item for the award of this contract and said funds will be certified prior to services being provided by the contractor. There will be no expenditure of funds authorized until a Certification of Funds is obtained and a copy filed with the Office of the City Clerk.
3. No changes to this contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Director of the Department of Engineering.
5. This contract is to be completed within a period of 365 consecutive calendar days from the issuance of a formal Notice to Proceed by the Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. The list of streets covered by this contract are as follows:
NO.
WARD
STREET NAME
FROM
TO|1010|C
No. 7th (S-1)*
7th Ave W
Park Ave|1010|C
Somerset St
Avon Ave
Montgomery St|1010|C
Newark Ave
New St
Sussex Ave|1010|C
New St
Newark Ave
2nd St|1010|C
Winans Ave
Bergen St
18th Ave|1010|C
No. 5th (S-1)
Erie RR Bridge
Park Ave
|1010|E
Astor St (S-2)
Broad St
Clinton St|1010|E
Murray St (S-2)
Broad St
Clinton Ave|10 10|E
Miller St
McCarter Hwy
Avenue "B"
10
E
Gotthart St
Elm Rd
Wilson Av
11
N
Irving St
Summer Ave
Broadway
12
N
Elliot St
Summer Ave
Broadway
13
N
Oriental St
Broadway
Ogden St
14
N
Mt. Pleasant Ave
Harvey St
3rd St
15
S
Hopkins Pl
So. 18th St
Irvington city Line
16
S
Woodland Ave
So. 11th St
So. 14th St
17
S
Nye Ave (S-1)*
Irvington City Line
Clinton Pl
18
W
So. 6th St (S-1)
14th Ave
15th Ave
19
W
So. 8th (S-1)
13th Av
11th Ave
20
W
So. 8th (S-2)
15th Ave
16th Ave
21
W
Ivy St
Sanford Ave
Stuyvesant Ave
22
C
Summit St (S-1)
Sussex Ave
Bleeker St
23
C
Summit St (S-2)
Academy St
Warren St
24
C
Bleeker St (S-1)
Summit St
M.L. King Blvd
25
C
Bleeker St (S-2)
(NJIT)
Summit St
Lock St
26
C
Lock St
New St
Warren St
27
C
Warren St
Lock St
Hoyt St
8. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution hereby authorizes the Mayor and/or his designee, the Director of the Department of Engineering, to accept the bid proposal submitted by the lowest responsible bidder, J.A. Alexander, 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003, and execute Contract No. 2017-09R, City-wide Resurfacing Program in the City of Newark, for the total bid amount not to exceed Two Million Seven Hundred Eighty-Seven Thousand Five Hundred and Nine Dollars and Eighty-Eight Cents ($2,787,509.88). This contract is to be completed within a period of 365 consecutive calendar days from the issuance of a formal Notice to Proceed by the Director of the Department of Engineering.