Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading
Entity Name(s)/Address(s): See list below
Contract Amount: $6,750,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-71920-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name(s)/Address(es):
1) Affirmative Transportation, LLC, of Cresskill, New Jersey 07626;
2) Amber Transport, LLC, of Newark, New Jersey 07108;
3) Camarato Trucking, Inc., of Scotch Plains, New Jersey 07076;
4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105;
5) IBN Construction Corp., of Newark, New Jersey 07105;
6) Frank Lepore Services, LLC, of Boonton, New Jersey 07005; and
7) Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017
Additional Information:
To provide the City of Newark’s Department of Public Works, Division of Sanitation with Street Maintenance Snow and Ice Removal Services, Salt and Sand Spreading.
First Advertisement: August 12, 2020
Bids Solicited: Seven (7)
Addendum Advertisement: August 26, 2020
Bids Solicited: Seven (7)
Bids Received: Eight (8)
Second Advertisement: February 24, 2021
Bids Solicited: Seven (7)
Addendum Advertisement: March 11, 2021
Bid Solicited: Thirteen (13)
Bids Received: Seven (7)
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WHEREAS, on August 12, 2020, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading for the Department of Public Works, Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, on August 26, 2020, the City of Newark through its Purchasing Agent, QPA, issued an addendum due to changes in the specifications and price schedule; and
WHEREAS, on February 24, 2021, the City of Newark through its Purchasing Agent, QPA, re-advertised to solicit bids for contractors to provide Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading for the Department of Public Works, Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, on March 11, 2021, the City of Newark through its Purchasing Agent, QPA, issued an addendum due to changes in the specifications and price schedule; and
WHEREAS, the Division of Central Purchasing distributed thirteen (13) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on March 25, 2021, the Division of Central Purchasing received seven (7) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works recommended that a multiple award be made to: 1) Affirmative Transportation LLC, 80 Morningside Avenue, Cresskill, New Jersey 07626; 2) Amber Transport LLC, 90 Spruce Street, Newark, New Jersey 07108; 3) Camarato Trucking Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076; 4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105; 5) IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105; 6) Frank Lepore Services LLC, 1 James Road, Boonton, New Jersey 07005; and 7) Shauger Property Services Inc., 429 Dodd Street, East Orange, New Jersey 07017, the responsive and responsible bidders per line item; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of the Department of Public Works that a multiple award be made to: 1) Affirmative Transportation LLC, 80 Morningside Avenue, Cresskill, New Jersey 07626; 2) Amber Transport LLC, 90 Spruce Street, Newark, New Jersey 07108; 3) Camarato Trucking Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076; 4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105; 5) IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105; 6) Frank Lepore Services LLC, 1 James Road, Boonton, New Jersey 07005; and 7) Shauger Property Services Inc., 429 Dodd Street, East Orange, New Jersey 07017, the responsive and responsible bidders per line item; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, Business Administrator, are hereby authorized to enter into and execute contracts with: 1) Affirmative Transportation LLC, 80 Morningside Avenue, Cresskill, New Jersey 07626; 2) Amber Transport LLC, 90 Spruce Street, Newark, New Jersey 07108; 3) Camarato Trucking Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076; 4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105; 5) IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105; 6) Frank Lepore Services LLC, 1 James Road, Boonton, New Jersey 07005; and 7) Shauger Property Services Inc., 429 Dodd Street, East Orange, New Jersey 07017; to provide Street Maintenance, Snow and Ice Removal Services, Salt/ Sand Spreading Services for the City of Newark, Department of Public Works, Division of Sanitation, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders per line item commodities in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed Six Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($6,750,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Sanitation NW011-060-0605-71920-B2021. This contract shall not exceed Six Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($6,750,000.00) for seven (7) vendors for twenty-four (24) consecutive months to commence upon a fully executed contract.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute contracts with: 1) Affirmative Transportation LLC, 80 Morningside Avenue, Cresskill, New Jersey 07626; 2) Amber Transport LLC, 90 Spruce Street, Newark, New Jersey 07108; 3) Camarato Trucking Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076; 4) Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105; 5) IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105; 6) Frank Lepore Services LLC, 1 James Road, Boonton, New Jersey 07005; and 7) Shauger Property Services Inc., 429 Dodd Street, East Orange, New Jersey 07017, to provide to the City of Newark, at an amount not to exceed $6,750,000.00 for twenty-four (24) consecutive months to commence upon a fully executed contract.