Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0126
Purpose: OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles
Entity Name(s)/Address(s): See list below
Contract Amount: Not to exceed $200,000.00
Funding Source: 2022 Budget/011-060-0602-71830-B2022/011-060-0602-71840-B2022/011-060-0602-71870-B2022
Contract Period: March 18, 2019 through March 17, 2023, inclusive of any extensions authorized by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Addresses:
#40852 Tra-Par Transmissions, 10-16 Greylock Street, Belleville, New Jersey 07109
#40830 Air Brake & Equipment, 225 Route 22 W, Hillside, New Jersey 07205
#40825 A. Lembo Car & Truck Collision, Inc., 76 Riverside Avenue, Newark, New Jersey 07104
#40817 On-Site Fleet Service, Inc., 36 Edgeboro Road, East Brunswick, New Jersey 08816
#40813 Beyer Ford, LLC, 170 Ridgedale Avenue, Morristown, New Jersey 07960
#40805 Chas S. Winner, Inc., 250 Haddonfield Berlin Road, Cherry Hill, New Jersey 08034
#40857 BJ & M Auto, Inc., 420-424 Spring Street, Elizabeth, New Jersey 07201
#40800 McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton, New Jersey 07860
#40866 American Hose & Hydraulic, Inc., 700 21st Avenue, Paterson, New Jersey 07513
#40814 Campbell Freightline, LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831
#40812 Route 23 Mall, LLC, 1301 Route 23 South, Butler, New Jersey 07405
Additional Information:
Use of State Contract #T0126 for the Department of Public Safety, for OEM and Non-OEM Maintenance and Repair Services for light/medium duty vehicles needed by the City’s Department of Public Works, Division of Motors.
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WHEREAS, the City of Newark through its Qualified Purchasing Agent, wishes to utilize the OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles, under State Term Contract, #T-0126 to purchase Maintenance and Repair Services for Light/Medium Duty Vehicles, from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State Term Contract, # T-0126 OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles, with the listed vendors, to commence on March 18, 2019 through March 17, 2023 inclusive of any extensions by the State.
#40852 Tra-Par Transmissions, 10-16 Greylock Street, Belleville, NJ 07109
#40830 Air Brake & Equipment, 225 RT 22 W, Hillside NJ 07205
#40825 A Lembo Car & Truck Collision Inc, 76 Riverside Avenue, Newark NJ 07104
#40817 On-Site Fleet Service Inc., 36 Edgeboro Road, East Brunswick, NJ 08816
#40813 Beyer Ford LLC, 170 Ridgedale Avenue, Morristown NJ 07960
#40805 Chas S Winner Inc, 250 Haddonfield Berlin Road, Cherry Hill, NJ 08034
#40857 BJ & M Auto Inc., 420-424 Spring Street, Elizabeth NJ 07201
#40800 McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton NJ 07860
#40866 American Hose & Hydraulic Inc., 700 21st Avenue, Paterson NJ 07513
#40814 Campbell Freightline LLC, 1015 Cranbury South River Road, South Brunswick NJ 08831
#40812 Route 23 Mall, LLC 1301 Route 23 South, Butler NJ 07405
WHEREAS, the Qualified Purchasing Agent recommends the utilization of these State contract awards on the grounds that they provide OEM & Non-OEM, Maintenance & Repair Services for Light/Medium Duty Vehicles according to specifications required by the City of Newark, Department of Public Works, Division of Motors; and
WHEREAS, usage of the State contracts provides the OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles required to operate and maintain the City’s Light/Medium Duty Vehicles, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Term Contract # T-0126, OEM & Non-OEM, Maintenance & Repair Services for Light/Medium Duty Vehicles State which includes the following vendors: Tra-Par Transmissions, 10-16 Greylock Street, Belleville, NJ 07109, Air Brake & Equipment, 225 RT 22 W, Hillside NJ 07205, A Lembo Car & Truck Collision Inc, 76 Riverside Avenue, Newark NJ 07104, On-Site Fleet Service Inc., 36 Edgeboro Road, East Brunswick, NJ 08816, Beyer Ford LLC., 170 Ridgedale Avenue, Morristown NJ 07960, Chas S. Winner Inc, 250 Haddonfield Berlin Road, Cherry Hill, NJ 08034, BJ & M Auto Inc., 420-424 Spring Street, Elizabeth NJ 07201, McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton NJ 07860, American Hose & Hydraulic Inc., 700 21st Avenue, Paterson NJ 07513, Campbell Freightline LLC, 1015 Cranbury South River Road, South Brunswick NJ 08831 and Route 23 Mall LLC, 1301 Route 23 South, Butler NJ 07405 to provide OEM & Non-OEM, Maintenance & Repair Services for Light/Medium Duty Vehicles service to the City of Newark, for the period commencing on March 18, 2019 through March 17, 2023 inclusive of any extensions by the state.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation pursuant to N.J.A.C. 5:30-5.5(c).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d) (2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order from the following account code lines: 011-060-0602-71830-B2022/011-060-0602-71840-B2022/011-060-0602-71870. This contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for the period commencing on March 18, 2019 through March 17, 2023 inclusive of any extensions by the State.
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6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to use State Term Contract # T-0126 OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles, which includes awards to the following vendors: Tra-Par Transmissions, Air Brake & Equipment, A Lembo Car & Truck Collision Inc., On-Site Fleet Service Inc., Beyer Ford LLC, Chas S Winner Inc., BJ & M Auto Inc., McGuire Chevrolet Cadillac, American Hose & Hydraulic Inc., Campbell Freightline LLC, Route 23 South Mall LLC to provide OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles service to the City of Newark, for the period commencing on March 18, 2019 through March 17, 2023 inclusive of any extensions by the state, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).