Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) G4010 Statewide Equipment and Space Rental #19-GNSV2-00853 and #19-GNSV2-00854
Purpose: To provide rental or lease of space and equipment
Entity Name(s)/Address(s):
1. HERC Rentals Inc.-27500 Riverview Center Boulevard, Bonita Springs, FL 34134
2. United Rentals North America, Inc.-100 First Stamford Place STE 700, Stamford, CT 06902
Contract Amount: Not to Exceed $200,000.00
Funding Source: 2025 Budget/Department of Water and Sewer Utilities/NW037-750-7502-71770-B2025, NW037-750-7505-94340-B2025, NW038-800-8003-71770-B2025 and NW038-8000-8007-94340-B2025
Contract Period: Upon Municipal Council approval through November 30, 2025, inclusive of any extensions granted by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide rental or lease of space and equipment for the City of Newark Department of Water and Sewer Utilities.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when such purchases are made pursuant to a contract awarded by the Division of Purchase and Property in the New Jersey Department of the Treasury; and
WHEREAS, the Qualified Purchasing Agent of the City of Newark has reviewed and confirmed the applicability and validity of State Contract G4010 - Statewide Equipment and Space Rental #19-GNSV2-00853 and #19-GNSV2-00854, and has recommended its use to the Municipal Council in accordance with N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29; and
WHEREAS, the City of Newark, through its Qualified Purchasing Agent, recommends utilizing State Contract G4010 Statewide Equipment and Space Rental #19-GNSV2-00853 and #19-GNSV2-00854 to enter into agreements with HERC Rentals Inc., 27500 Riverview Center Boulevard, Bonita Springs, FL 34134 and United Rentals North America Inc., 100 First Stamford Place, Suite 700, Stamford, CT 06902, to provide rental or lease of space and equipment for the City’s Water and Sewer Department; and
WHEREAS, N.J.A.C. 5:34-7.29 requires that the terms and conditions of such purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, the Qualified Purchasing Agent has confirmed that this procurement meets all requirements of applicable State contracting statutes and regulations and recommends proceeding with this award as being in the best interest of the City; and
WHEREAS, funding for these purchases will be provided from the Department of Water and Sewer Utilities accounts NW037-750-7502-71770-B2025, NW037-750-7505-94340-B2025, NW038-800-8003-71770-B2025, and NW038-8000-8007-94340-B2025.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Qualified Purchasing Agent, are hereby authorized to utilize State Contract G4010 Statewide Equipment and Space Rental #19-GNSV2-00853 and #19-GNSV2-00854 to enter into agreements with HERC Rentals Inc., 27500 Riverview Center Boulevard, Bonita Springs, FL 34134 and United Rentals North America Inc., 100 First Stamford Place, Suite 700, Stamford, CT 06902 to provide rental or lease of space and equipment for the City’s Water and Sewer Department.
2. The contract authorized by this Resolution shall be for the period commencing upon Council approval through November 30, 2025, inclusive of any extensions granted by the State.
3. The terms and conditions of all purchases hereunder shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Two Hundred Thousand Dollars ($200,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the funding sources: NW037-750-7502-71770-B2025, NW037-750-7505-94340-B2025, NW038-800-8003-71770-B2025 and NW038-8000-8007-94340-B2025
6. There shall be no amendments to this Resolution without the approval of the Municipal Council.
7. There shall be no advance payment under this State Contract in accordance with N.J.S.A. 40A:5-16.
8. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
9. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Qualified Purchasing Agent to utilize State Contract G4010 Statewide Equipment and Space Rental #19-GNSV2-00853 and #19-GNSV2-00854 to enter into agreements with HERC Rentals Inc., 27500 Riverview Center Boulevard, Bonita Springs, FL 34134 and United Rentals North America Inc., 100 First Stamford Place, Suite 700, Stamford, CT 06902 to provide rental or lease of space and equipment for the City’s Water and Sewer Department, at an amount not to exceed Two Hundred Thousand Dollars, effective upon Council approval through November 30, 2025, inclusive of any extensions by the State. The Qualified Purchasing Agent has reviewed and confirmed that this procurement complies with applicable law and has formally recommended its approval to the Municipal Council.