Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Controllers and Firmware, (Traffic)
Description: Traffic Signal Equipment
Entity Name(s)/Address(s): Intelligent Traffic Supply Products, LLC., 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080
Contract Amount: $200,000.00
Funding Source: 2016 Budget/Department Engineering/Traffic and Signals/NW011-110-1107-83750-B2016
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: September: 6, 2016
Bids solicited: Six (6)
Bids received: One (1)
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WHEREAS, on September 6, 2016, the City of Newark through its Supervising Procurement Specialist advertised to solicit bids for contractor(s) to provide Controllers and Firmware, (Traffic), to the Department of Engineering/Traffic and Signals, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed six (6) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on September 22, 2016, one (1) bid was received in response to this advertisement; and
WHEREAS, the Department of Engineering’s Manager of Traffic and Signals, recommends that an award be made to Intelligent Traffic Supply Products, LLC, the only responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist concurs with the Department of Engineering’s Manager of Traffic and Signals and recommends that an award be made to Intelligent Traffic Supply Products, LLC, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Intelligent Traffic Supply Products, LLC, 3005 Hadley Road, Suite 5, South Plainfield, New Jersey 07080, to provide Controllers and Firmware, (Traffic) to the City, whose bid was received on the advertised due date and determined to be the only responsive responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code lines:NW011-110-1107-83750-B2016, Traffic and Signals
covering the amount of the order. This contract shall not exceed $200,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with Intelligent Traffic Supply Products, LLC, to provide Controllers and Firmware (Traffic) to the City of Newark, at a cost not to exceed $200,000.00 for two (2) years.