Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant - Contract No. 13-WS2016
Entity Name: George S. Coyne Chemical Co., Inc.
Entity Address: 3015 State Road, Croydon, Pennsylvania 19020
Contract Amount: Amount not to exceed $500,000.00
Funding Source: Department of Water and Sewer Utilities Budget Years 2016, 2017 and 2018
Contract Period: Two (2) years from the date of the Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
There is one (1) vendor with a contract not to exceed $500,000.00 grand total of all Included chemicals for two (2) years based on quantity
Bids Solicited: Four (4)
Bids Received: One (1)
Bids Rejected: N/A
body
WHEREAS, the City of Newark is in need of suppliers to provide bulk water purification chemicals necessary to treat the water at the Pequannock Water Treatment Plant for the operation of the City of Newark's water utility system; and
WHEREAS, pursuant to the public bidding process of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., the Department of Water and Sewer Utilities advertised on August 17, 2016, in a general circulation newspaper, for the receipt of sealed bids for Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant; and
WHEREAS, four (4) prospective bidders requested Bid Specifications from the Department of Water and Sewer Utilities; and
WHEREAS, on September 7, 2016, the Department of Water and Sewer Utilities received sealed bids from one (1) contractor for the supply of certain water purification chemicals for water treatment at the Pequannock Water Treatment Plant; and
WHEREAS, upon review of the bid submitted, the Department of Water and Sewer Utilities, has determined that the following contractor submitted the lowest responsible bid in compliance with the Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.:
George S. Coyne Chemical Co., Inc, 3015 State Road, Croydon, Pennsylvania 19020, to supply Sodium Silicate Solution (N Sodium Silicate) @ $0.1793/lb for Year 1 and @ $0.1818/lb for Year 2; and
George S. Coyne Chemical Co., Inc, 3015 State Road, Croydon, Pennsylvania 19020, to supply Anoinic Polymer 1883 (Superfloc A-1883 or approved equal) @ $1.5567/lb. for Year 1 and $1.5567/lb. for Year 2; and
WHEREAS, the Department of Water and Sewer Utilities reviewed the bid and found that the objectives of competitive bidding were achieved, that favorable bid prices were received, and that George S. Coyne Chemical Co., Inc. is a responsible contractor capable of providing the products in accordance with the bid specifications; and
WHEREAS, based on the above findings, the City of Newark has determined that in accordance with N.J.S.A. 40A:11-1 et seq., the above listed contractor constitutes the lowest and responsible bidder for each of the products; and
WHEREAS, the City of Newark desires to award a contract to the aforementioned vendor in the amounts specified in the Bid for the supply of chemicals for water treatment at the Pequannock Water Treatment Plant, for two (2) years, from the date of the Notice to Proceed Letter; and
WHEREAS, the award of this contract is necessary for the efficient operation of the City of Newark’s Pequannock Water Treatment Plant and is in compliance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. and with the Fair and Open Process described in the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract of a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates, and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party candidates committees, in excess of certain thresholds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities is hereby authorized to enter into contract with the following supplier of water purification chemicals for a term of two (2) years, from the date of the Notice to Proceed Letter, as follows:
George S. Coyne Chemical Co., Inc., 3015 State Road, Croydon, Pennsylvania 19020, to supply Sodium Silicate Solution (N Sodium Silicate) @ $0.1793/lb for Year 1 and @ $0.1818/lb for Year 2; and
George S. Coyne Chemical Co., Inc., 3015 State Road, Croydon, Pennsylvania 19020, to supply Anoinic Polymer 1883 (Superfloc A-1883 or approved equal) @ $1.5567/lb. for Year 1 and $1.5567/lb. for Year 2; and
2. This contract was solicited and awarded pursuant to the fair and open procedures in accordance with the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5), and pursuant to the provisions of the Local Public Contracts Law N.J.S.A. 40A:11-5(1)(a)(i), and is in compliance with the City’s Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
3. This is open-ended contract to be used as needed during the term of the contracts. Thus, for any and all expenditures against the contracts, a Certification of Funds attesting to the availability of sufficient funds, as required by and pursuant to N.J.A.C. 5:30-5.5(b), shall be executed before a contractual liability is incurred each time an order is placed covering the amount of the order. This contract shall not, in total, exceed $500,000.00 grand total of all included chemicals for two (2) years based on quantity.
4. It is the responsibility of the Director of the Department of Water and Sewer Utilities to ascertain the availability of sufficient funds before ordering the water purification chemicals and to assure that the chemicals provided are in compliance with the specifications; furthermore, the Director will provide the Municipal Council and the Assistant Business Administrator with appropriate monthly reports during the term of the contract.
5. There shall be no amendment or change to the contract without prior approval by the Municipal Council.
6. There shall be no advance payments made against the contract in accordance with N.J.A.C. 40A:5-16.
7. The Director of the Department of Water and Sewer Utilities shall forthwith file duly executed copies of the contract in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of these contracts to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution hereby authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute contracts with George S. Coyne Chemical Co., Inc., for the purpose of Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant, for the period of two (2) years from the date of the Notice to Proceed, for a total cost not to exceed $500,000.00 for two (2) years based on quantity.