Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0103 Master Blanket PO #16-FLEET-00131
Purpose: Removal and Replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street, Newark New Jersey
Entity Name(s)/Address(s): Rubber Cycle, LLC,1985 Rutgers University Boulevard, Lakewood, New Jersey 08701
Contract Amount: Not to Exceed $109,060.00
Funding Source: 2025 Budget/Department of Recreation, Cultural Affairs, and Senior Services NW026-32720-B2025 Open Space Recreation Trust Account
Contract Period: Upon Municipal Council approval through May 30, 2026, inclusive of any extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the utilization of State Contract to provide for the removal and replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street Newark, New Jersey for the City of Newark, Department of Recreation, Cultural Affairs, and Senior Services.
body
WHEREAS, the City of Newark (“City”), through its Qualified Purchasing Agent (“Purchasing Agent”), wishes to utilize State Contract #T0103 Master Blanket PO #16-FLEET-00131, for the removal and replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street, Newark, New Jersey, for the City’s Department of Recreation, Cultural Affairs, and Senior Services, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1 NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when the same are acquired under any contract entered into on behalf of the State of New Jersey by the Department of the Treasury, Division of Purchase and Property; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #T0103 under Master Blanket PO #16-FLEET-00131 (“State Contract”), to enter into a Contract with Rubber Cycle, LLC,1985 Rutgers University Blvd,. Lakewood, New Jersey 08701 (“Vendor”), an authorized vendor thereunder, for the removal and replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street, Newark, New Jersey, for the City of Newark Department of Recreation, Cultural Affairs, and Senior Services, for an amount not to exceed One Hundred Nine Thousand Sixty Dollars and Zero Cents ($109,060.00), to commence upon adoption of this Resolution and through May 30, 2026, inclusive of any extensions granted by the State; and
WHEREAS, funding for said purchase will be from the Department of Recreation, Cultural Affairs, and Senior Services Budget Account NW026-32720-B2025 Open Space Recreation Trust Account; and
WHEREAS, the Purchasing Agent recommends the utilization of the State Contract for the removal and replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street, Newark, New Jersey, for the Department of Recreation, Cultural Affairs, and Senior Services.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator and/or the Purchasing Agent, are hereby authorized to utilize State Contract #T0103 Master Blanket PO #16-FLEET-00131, to enter into a Contract with Rubber Cycle, LLC, 1985 Rutgers University Blvd. Lakewood, NJ 08701, for the removal and replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street, Newark, New Jersey, for the Department of Recreation, Cultural Affairs, and Senior Services, for an amount not to exceed One Hundred Nine Thousand Sixty Dollars and Zero Cents ($109,060.00), for period commencing upon adoption of this Resolution by the Newark Municipal Council through May 30, 2026, inclusive of any extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third- Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. The Contract shall not exceed One Hundred Nine Thousand Sixty Dollars and Zero Cents ($109,060.00). It is being awarded as an Open-Ended Contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW026-32720-B2025 Open Space Recreation Trust Account.
4. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that the funds in the amount of One Hundred Nine Thousand Sixty Dollars and Zero Cents ($109,060.00) are available for the removal and replacement of rubberized safety surface at Hayes Weest Playground, 179 Boyd Street, Newark, New Jersey, in the 2025 Budget/ Department of Recreation, Cultural Affairs, and Senior Services, NW026-32720-B2025 Open Space Recreation Trust Account.
5. There shall be no amendments of this Resolution without the approval of the Municipal Council.
6. There shall be no advance payments of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This Contract complies with N.J.S.A. 19:44A-20.5, and the City of Newark’s Pay-to-Play Ordinance, as a State Contract Award, and constitutes a Fair and Open Procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the Contract, Certification of Funds, along with a certified copy of this Resolution in the Office of the City Clerk.
9. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this Contract to the State Comptroller, no later than (20) business days following such award in accordance with N.J.S.A 52:15C-10 and the Notice of the Office of the Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Qualified Purchasing Agent, to utilize State Contract T0103 Park and Playground Equipment #16-FLEET-00131, to enter into a Contract with Rubber Cycle LLC, 1985 Rutgers University Blvd. Lakewood, NJ 08701, for the removal and replacement of rubberized safety surface at Hayes West Playground, 179 Boyd Street, Newark, New Jersey, for the Department of Recreation, Cultural Affairs, and Senior Services, at an amount not to exceed One Hundred Nine Thousand Sixty Dollars and Zero Cents ($109,060.00), for the period commencing upon the adoption of this Resolution by the Municipal Council through May 30, 2026, inclusive of any extensions by the State.