Title
Dept/ Agency: Law
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Services Contract
Purpose: To provide legal services concerning Conflict Matters.
Entity Name: Schenck, Price, Smith & King, LLP
Entity Address: 220 Park Avenue, Florham Park, New Jersey 07932-1047
Contract Amount: Not to exceed $50,000.00
Funding Source: 2021 Budget/Law Department
Contract Period: January 1, 2021 through December 31, 2021
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
(X ) Fair & Open ( ) No Reportable Contributions ( ) RFP (X) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
body
WHEREAS, the City of Newark (the “City”) is involved in ongoing Legal Matters and therefore has a need to acquire Legal Services; and
WHEREAS, Legal Services are Professional Services, exempt from the requirement for public bidding, pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the City’s Corporation Counsel caused to be published on the City of Newark’s website, a Notice of a Request for Qualifications (RFQ) for Conflict Counsel Services on or about September 21, 2020; and
WHEREAS, the City received a total of twenty-one (21) proposals in response to the RFQ for Conflict Counsel Services; and
WHEREAS, Schenck, Price, Smith & King, LLP, 220 Park Avenue, Florham Park, New Jersey 07932-1047, submitted a proposal and it was found based upon price and other factors to be in the best interest of the City to accept the proposal for the purpose of providing Legal Services concerning Conflict Counsel Services; and
WHEREAS, the City wishes to enter into a contract with Schenck Price Smith & King, LLP, to provide Legal Services concerning Conflict Matters, in an amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), for a period of January 1, 2021 through December 31, 2021, which shall cover those existing matters currently being handled by Schenck, Price, Smith & King, LLP, as well as new matters that may arise during the contract term; and
WHEREAS, the Local Public Contracts Law, (N.J.S.A. 40A:11-1 et seq.) requires that notice of the award of contracts for “Professional Services” without competitive bidding must be published in a local newspaper; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open Contract pursuant to N.J.S.A. 19:44A-20.5; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, Newark, New Jersey, Municipal Code § 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal and County of Essex Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates; and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark Municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Corporation Counsel, are authorized on behalf of the City of Newark, to execute a contract with Schenck, Price, Smith & King, LLP, 220 Park Avenue, Florham Park, New Jersey 07932-1047, to provide Legal Services concerning Conflict Matters in an amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), for the period of January 1, 2021 through December 31, 2021, which shall cover those existing matters currently being handled by Schenck, Price, Smith & King, LLP, as well as, new matters that may arise during the contract term.
2. The term of this contract shall be January 1, 2021 through December 31, 2021.
3. This contract is being awarded pursuant to the Fair and Open Procedures of the State Pay-to-Play Law, (N.J.S.A. 19:44A-20.5) and pursuant to the provisions of the Local Public Contracts Law, (N.J.S.A. 40A:11-5(1)(a)(i)) and is in compliance with the City of Newark’s Contactor Pay-to-Play Reform Ordinance, Newark, New Jersey Municipal Code § 2:4-22C.
4. This is a contract which shall be awarded in one fiscal year although the date on which it properly takes effect falls in the next fiscal year. Accordingly, this contract is subject to the availability and appropriation of sufficient funds in the year in which it takes effect pursuant to New Jersey Administrative Code 5:30-5.5(e). Funds for this contract in the amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00) shall be provided from the City of Newark 2021 Budget, Law Department.
5. The Corporation Counsel shall file a copy of the executed agreement herein authorized in the Office of the City Clerk and the same shall be made available for public inspection.
6. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within ten (10) days of the adoption of this resolution.
7. There shall be no amendment or change to this resolution without the approval of Municipal Council.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Corporation Counsel, to enter into and execute a contract for Legal Services for Conflict Matters with Schenck, Price, Smith & King, LLP, 220 Park Avenue, Florham Park, New Jersey 07932-1047, in an amount not to exceed $50,000.00, for the period of January 1, 2021 through December 31, 2021.