Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Concrete Ready Mix, Sand and Gravel
Entity Name(s)/Address(es):
1. Continental Hardware Inc., 400 Delancey Street, Newark,
New Jersey 07105
2. Extech Operating LLC, d/b/a Extech Building Materials,
87 Bowne Street, Brooklyn, New York 11231
3. Sahara Sand Inc. T/A Silvi Sand of Franklin, 355 Newbold Road, Fairless Hills, Pennsylvania 19030
Contract Amount: Not to exceed $320,000.00 cumulative
for three (3) vendors
Funding Source:
4. Department Public Works/Sanitation NW011-0605-83720-B2026
5. Department Water and Sewer Utilities NW037-750-7502-83720-
B2026
6. Department Engineering/Traffic and Signals NW011/110/1107/83720-
B2026
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Concrete Ready Mix, Sand and Gravel for Various Departments of the City of Newark.
Advertisement Date: June 11, 2025
Bids Downloaded: Seventeen (17)
Bids Submitted: Four (4)
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WHEREAS, on June 11, 2025, the City of Newark (The “City”) through its Qualified Purchasing Agent, QPA, advertised to solicit bids for Concrete Ready Mix, Sand and Gravel for the Various Departments, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on June 26, 2025, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities (“Department”) recommends that an award be made to three (3) vendors:
(1) Continental Hardware Inc., 400 Delancey Street, Newark, New Jersey 07105 to provide line items 1, 2, 3, 10, 21 for year one (1) and line items 1, 2, 3, 21 for year two (2);
(2) Extech Operating LLC, d/b/a Extech Building Materials, 87 Bowne Street, Brooklyn, New York 11231 to provide line items 7, 8, 10, 16, 22 for year one (1) and year two (2); and
(3) Sahara Sand Inc. T/A Silvi Sand of Franklin, 355 Newbold Road, Fairless Hills, Pennsylvania 19030 providing line items 9 and 12 for year one (1) and year two (2), for a combined total contract amount not to exceed for a period of twenty-four (24) consecutive months commencing upon a fully executed contract for being lowest, responsive and responsible bidders; and
WHEREAS, the Qualified Purchasing Agent, QPA, concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. and 52:34-12.1 meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with three (3) vendors:
(1) Continental Hardware Inc., 400 Delancey Street, Newark, New Jersey 07105 to provide line items 1, 2, 3, 10, 21 for year one (1) and line items 1, 2, 3, 21 for year two (2);
(2) Extech Operating LLC, d/b/a Extech Building Materials, 87 Bowne Street, Brooklyn, New York 11231 to provide line items 7, 8, 10, 16, 22 for year one (1) and year two (2); and
(3) Sahara Sand Inc. T/A Silvi Sand of Franklin, 355 Newbold Road, Fairless Hills, Pennsylvania 19030, providing line items 9 and 12 for year one (1) and year two (2) in providing Concrete Ready Mix, Sand and Gravel for Various Departments of the City of Newark, which bidder’s bid was received on the advertised due date and determined to be responsive and responsible in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an Open-Ended Contract to be used as needed during its term. For any and all expenditures against this contract, a certification of availability of sufficient funds shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department Public Works/Sanitation NW011-0605-83720-B2026, Department Water and Sewer Utilities NW037-750-7502-83720-B2026 and Department Engineering/Traffic and Signals NW011/110/1107/83720-B2026.
5. The Contract amount shall not exceed Three Hundred and Twenty Thousand Dollars and Zero Cents ($320,000.00) for the twenty-four (24) consecutive month-period commencing on the date upon which the contract is fully executed.
6. The Qualified Purchasing Agent, QPA, shall file a copy of the certified Resolution and the duly executed copy of the contract(s) in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, to enter into and execute a contract with (1) Continental Hardware Inc., 400 Delancey Street, Newark, New Jersey 07105; (2) Extech Operating LLC, d/b/a Extech Building Materials, 87 Bowne Street, Brooklyn, New York 11231; and (3) Sahara Sand Inc. T/A Silvi Sand of Franklin, 355 Newbold Road, Fairless Hills, Pennsylvania 19030 to provide Concrete Ready Mix, Sand and Gravel for Various Departments of the City of Newark. The contract amount shall not exceed Three Hundred and Twenty Thousand Dollars and Zero Cents ($320,000.00) for a twenty-four (24) consecutive-month period to commence upon the date of a fully executed contract.