File #: 15-1157    Version: 1 Name: FY15 Ryan White - Newark Beth Israel Medical Center
Type: Resolution Status: Filed
File created: 6/3/2015 In control: Health and Community Wellness
On agenda: 8/5/2015 Final action: 8/5/2015
Title: Dept/ Agency: Health and Community Wellness Action: (X ) Ratifying (X) Authorizing ( ) Amending Type of Service: Contract with Sub-recipient Purpose: To provide HIV/AIDS related health and support services to the Newark Eligible Metropolitan Area Entity Name: Newark Beth Israel Medical Center Entity Address: 201 Lyons Avenue, Newark, New Jersey 07112 Grant Amount: $379,323.00 Funding Source: United States Department of Health and Human Services, Health Resources & Services Administration Contract Period: March 1, 2015 through February 29, 2016 Contract Basis: ( ) Bid ( ) State Vendor ( X ) Prof. Ser. ( ) EUS ( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ ( ) Private Sale ( X ) Grant ( X ) Sub-recipient ( ) n/a Additional Information: Partial Certification of Funds in the amount of $209,284.00 Ryan White funds accepted by Resolution 7R2-a adopted March 18, 2015.
Sponsors: Council of the Whole

Title

Dept/ Agency:  Health and Community Wellness

Action:  (X ) Ratifying     (X) Authorizing     (   ) Amending

Type of Service: Contract with Sub-recipient

Purpose: To provide HIV/AIDS related health and support services to the Newark Eligible Metropolitan Area

Entity Name:  Newark Beth Israel Medical Center

Entity Address:  201 Lyons Avenue, Newark, New Jersey 07112

Grant Amount:  $379,323.00

Funding Source: United States Department of Health and Human Services, Health Resources & Services Administration

Contract Period:  March 1, 2015 through February 29, 2016

Contract Basis: (   ) Bid   (   ) State Vendor   ( X  ) Prof.  Ser.   (   ) EUS  

(   ) Fair & Open   (   ) No Reportable Contributions   (   ) RFP   (   ) RFQ

(   ) Private Sale   ( X  ) Grant   ( X  ) Sub-recipient   (   ) n/a   

Additional Information:

 Partial Certification of Funds in the amount of $209,284.00 Ryan White funds accepted by Resolution 7R2-a adopted March 18, 2015.   

 

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   WHEREAS, the City of Newark Department of Health and Community Wellness wishes to provide HIV/AIDS healthcare, supportive and related services to infected and affected residents of the Newark Eligible Metropolitan Area (EMA) which is comprised of Essex, Union, Morris, Warren and Sussex Counties; and

 

WHEREAS, pursuant to Resolution 7R2-a adopted on March 18, 2015, the Municipal Council of the City of Newark authorized the Mayor and the Director of the Department of Health and Community Wellness to apply for funds from the United States Department of Health and Human Services, Health Resources and Services Administration, 5600 Fishers Lane, Rockville, Maryland 20857, pursuant to the Ryan White HIV/AIDS Treatment Extension Act of 2009, for the provision of HIV/AIDS healthcare, supportive and related services to infected and affected individuals and families in the Newark Eligible Metropolitan Area (EMA); and

 

                     WHEREAS, pursuant to Resolution 7R2-a adopted on March 18, 2015, the Municipal Council authorized the Mayor and the Director of the Department of Health and Community Wellness to accept funds in the amount of ten million, thirty thousand, four hundred dollars and no cents ($10,030,400.00), from the United States Department of Health and Human Services through the Ryan White HIV/AIDS Treatment Extension Act of 2009; and 

                     

 WHEREAS, the Ryan White HIV/AIDS Treatment Extension Act of 2009 requires that the City of Newark, which is the lead agency for the Newark EMA, provide funding for HIV/AIDS related health and support services for people living with HIV and AIDS in the Newark Eligible Metropolitan Area (EMA); and

 

WHEREAS, pursuant to this requirement, the City of Newark established the Newark EMA Ryan White Continuum of Care; and

 

WHEREAS, the City of Newark through the Department of Health and Community Wellness, Division of Health Planning/Ryan White Unit, publicly advertised a Request For Proposals (RFPs) for medical, social service, quality management, professional and fiduciary services (“Ryan White eligible services”) from November 5, 2014 through November 7, 2014, and received 41 (forty-one) proposals on December 18, 2014; and

 

WHEREAS, the City’s legal notice and RFP for FY2015 Ryan White eligible services shall be filed with Resolution #7R2-a adopted on March 18, 2015 which authorizes the application and acceptance of grant funding for the continued provision of Ryan White eligible services; and

 

WHEREAS, the proposal submitted by Newark Beth Israel Medical Center, 201 Lyons Avenue, Newark, New Jersey 07112 was determined to be most advantageous to the City of Newark, based on experience and criteria listed on the RFP; and

 

WHEREAS, the Sub-Recipient, Newark Beth Israel Medical Center, 201 Lyons Avenue, Newark, New Jersey 07112, has demonstrated that they have the expertise to provide HIV related health and support services to meet this requirement; and

 

WHEREAS, the City of Newark, Department of Health and Community Wellness desires to enter into an Professional Service Agreement with Newark Beth Israel Medical Center, 201 Lyons Avenue, Newark, New Jersey 07112, hereinafter referred to as “Sub-Recipient,” to provide Ryan White eligible services to the Newark EMA, which is more specifically described in the “Scope of Services” attached hereto and made a part hereof, for the period commencing on March 1, 2015 and terminating on February 29, 2016, for an award amount of two hundred nine thousand, two hundred eighty-four dollars and no cents ($209,284.00) and a contract not to exceed three hundred seventy-nine thousand, three hundred twenty-three dollars and no cents ($379,323.00); and

 

WHEREAS, the Mayor and the Director of the Department of Health and Community Wellness desire to accept additional funds as they may become available from the United States Department of Health and Human Services under the Ryan White HIV/AIDS Treatment Extension Act of 2009; and

 

WHEREAS, the City of Newark, Department of Health and Community Wellness shall, upon receipt of additional funding, file an amending resolution reflecting the final award amount of each Sub-Recipient, accompanied with a copy of the Notice to Proceed and Certification of Funds; and

 

WHEREAS, the Federal Health Insurance Portability and Accountability Act (HIPAA) of 1995 requires that all Sub-Recipients complete a formalized Business Associate Agreement to protect clients health information and insure the privacy of that information; and

 

WHEREAS, this Professional Service Agreement is being awarded pursuant to the fair and open procedures of State Pay-to-Play Law (N.J.S.A. 19:44A-20.5); and

 

WHEREAS, this Professional Service Agreement is being awarded pursuant to State Local Public Contracts Law, including N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5 and/or as a Professional Service pursuant to N.J.S.A. 40A:11-5(1)(a)(i) (where applicable), and the Ryan White HIV/AIDS Treatment Extension Act of 2009; and

 

WHEREAS,. the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates; and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds.

 

 

NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:

 

1.                     The Mayor and/or his designee, the Director of the Department of Health and Community Wellness, are hereby authorized to enter into and execute a Professional Service Agreement with Newark Beth Israel Medical Center, 201 Lyons Avenue, Newark, New Jersey 07112, for the provision of Ryan White eligible services to the Newark EMA, which is more specifically described in the “Scope of Services” attached hereto and made a part hereof, for the period commencing on March 1, 2015 and terminating on February 29, 2016, for an award amount of two hundred nine thousand, two hundred eighty-four dollars and no cents ($209,284.00) and a contract not to exceed three hundred seventy-nine thousand, three hundred twenty-three dollars and no cents ($379,323.00).

 

2.                     The Mayor and/or his designee, the Director of the Department of Health and Community Wellness, are hereby authorized to accept and expend additional funds as they become available from the United States Department of Health and Human Services, Health Resources and Services Administration, pursuant to the Ryan White Treatment Extension Act of 2009, for the period commencing on March 1, 2015 and terminating on February 29, 2016.

 

3.                     Attached hereto is a partial Certification of Funds in the amount of two hundred nine thousand, two hundred eighty-four dollars and no cents ($209,284.00) from the Municipal Comptroller of the City of Newark and that the line appropriation of the official budget which shall be charged is Business Unit 051; Dept. ID G15; Division 2H540; Account 72090; Budget Ref. B2015.

 

4.                     The City of Newark, Department of Health and Community Wellness shall file an amending resolution upon receipt of the additional funds, which shall state the contract amount for each Sub-Recipient and/or Vendor accompanied with the Notice to Proceed and the Certification of Funds.

 

5.                     This Professional Service Agreement is hereby ratified from March 1, 2015 through the date of adoption of this authorizing resolution.

 

6.                     The Sub-Recipient shall not proceed with the provision of any services beyond the twelve month period of March 1, 2015 through February 29, 2016 until the issuance of a Notice to Proceed/Award Letter by the Director of the Department of Health and Community Wellness.

 

7.                     The Sub-Recipient shall execute and formalize a Business Associate Agreement with the City of Newark to protect clients’ health information and ensure the privacy of that information, in accordance with the Federal Health Insurance Portability and Accountability Act (HIPAA) of 1995 (a copy is attached hereto).

 

8.                     This Professional Service Agreement was procured and awarded pursuant to the fair and open procedures of the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5), State Local Public Contracts Law, including N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5 and/or as a Professional Service pursuant to N.J.S.A. 40A:11-5(1)(a)(i) (where applicable), the Ryan White HIV/AIDS Treatment Extension Act of 2009, and is in compliance with the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.

 

9.                     The Director of the Department of Health and Community Wellness shall file a fully executed copy of said Professional Service Agreement with the Office of the City Clerk.

 

 

STATEMENT

 

This resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Health and Community Wellness, to enter into and execute an Professional Service Agreement with Newark Beth Israel Medical Center, 201 Lyons Avenue, Newark, New Jersey 07112, to provide Ryan White eligible services to the Newark EMA, for an award amount of two hundred nine thousand, two hundred eighty-four dollars and no cents ($209,284.00) and a contract not to exceed three hundred seventy-nine thousand, three hundred twenty-three dollars and no cents ($379,323.00).