Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Maintenance and Repair Services: Delta DSC 2000 Barriers.
Entity Name(s)/Address(s): Complete Hydraulic Works, Inc., 140 Greenwood Avenue, Midland Park, New Jersey 07432
Contract Amount: Not to exceed $90,000.00
Funding Source: 2023 Budget/Department of Public Safety, Division of Police/NW011-190-1902-72140-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Bid Contract will provide for Maintenance and Repair Services: Delta DSC 2000 Barriers for the City’s Department of Public Safety.
Advertisement Date: September 27, 2023
Bids Solicited: Eleven (11)
Bids Received: One (1)
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WHEREAS, on September 27, 2023, the City of Newark, through its Purchasing Agent, QPA, (the “City”) advertised to solicit bids for contractors to provide Maintenance & Repair: Delta DSC 2000 Barriers for the Department of Safety, Division of Police as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement website to provide broader access and download capability to potential bidders; and
WHEREAS, on October 15, 2023, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Department of Public Safety recommended that a single award be made to Complete Hydraulic Works, Inc., 140 Greenwood Avenue, Midland Park, New Jersey 07432 based on being the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation to award Complete Hydraulic Works, Inc., 140 Greenwood Avenue, Midland Park, New Jersey 07432, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to hold their prices in consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA are hereby authorized to enter into and execute a contract with Complete Hydraulic Works, Inc., 140 Greenwood Avenue, Midland Park, New Jersey 07432, to provide Maintenance and Repair Services of Delta DSC 2000 Barriers for the City’s Department of Public Safety, Division of Police, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence upon contract execution.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Safety, Division of Police NW011-190-1902-72140-B2023. This contract shall not exceed Ninety Thousand Dollars and Zero Cents ($ 90,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with Complete Hydraulic Works, Inc., 140 Greenwood Avenue, Midland Park, New Jersey 07432, to provide Maintenance and Repair services of Delta DSC 2000 Barriers to the City’s Department of Public Safety, Division of Police at a cost not to exceed Ninety Thousand Dollars and Zero Cents ($90,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.