Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Collision Body Work, Heavy-Duty Vehicles and Trucks Over One (1) Ton Capacity
Entity Name(s)/Address(s): Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114
Contract Amount: Not to exceed $400,000.00
Funding Source: 2023 Budget/Department of Public Works, Division of Motors/NW011-060-0602-71860-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon contract execution
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Maintenance and Repair for Collision Body Work of Heavy-Duty Vehicles and Trucks Over One (1) Ton Capacity for the City of Newark.
Advertisement: May 16, 2023
Bids Downloaded: Six (6)
Bids Received: Three (3)
body
WHEREAS, on May 16, 2023, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair: Collision Body Work, Heavy-Duty Vehicles and Trucks Up Over One (1) Ton Capacity for the Department Public Works, Division of Motors as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on May 31, 2023, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Manager of the Division of Motors recommended that a single award be made to Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114, the lowest, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Manager of the Division of Motors, that a single award be made to Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114 based on being the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA are hereby authorized to enter into and execute a contract with Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114, the lowest, responsive and responsible bidder to provide Maintenance and Repair: Collision Body Work, Heavy-Duty Vehicles and Trucks Over (1) Ton Capacity for the City of Newark, the Department Public Works, Division of Motors, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months to commence upon contract execution, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Lines of the Department of Public Works, Division of Motors, NW011-060-0602-71860-B2023. This contract shall not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months to commence after fully executed contract for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, and the Business Administrator, and/or the Purchasing Agent, QPA, to enter into and execute a contract with Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114 to provide Maintenance and Repair: Collision Body Work, Heavy-Duty Vehicles and Trucks Over One (1) Ton Capacity to the City’s Department Public Works, Division of Motors, at a cost not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon a fully executed contract.