Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Traffic Signal sign making materials
Description: Traffic Sign Blanks, Aluminum
Entity Name(s)/Address(s):
1. Garden State Highway Products, 1740 East Oak Road, Vineland, New Jersey 08361
2. Mandel Metals, Inc., d/b/a US Standard Sign, 11400 West Addison Avenue, Franklin Park, Illinois 60131
Contract Amount: $200,000.00
Funding Source: 2016 Budget/Department of Engineering/ Traffic and Signals/NW011, 110, 1107, 83750, B2016
Contract Period: To be established for a period not exceeding two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertised date: July 26, 2016
Bid Proposal Due Date: August 11, 2016
Bids Solicited: Eight (8)
Bids Received: Two (2)
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WHEREAS, on July 26, 2016, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide to the City of Newark, Traffic Sign Blanks, Aluminum, for the Department of Engineering/Traffic and Signals, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eight (8) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 11, 2016, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Division of Traffic and Signals, recommends a dual award for the provision of Traffic Sign Blanks, Aluminum to the City of Newark, be awarded to Garden State Highway Products, Inc. and Mandel Metals, Inc. dba US Standard Sign, the only responsive responsible bidders; and
WHEREAS, the Supervising Procurement Specialist concurs with the recommendation by the Division of Traffic and Signals, that a dual award for the provision of Traffic Sign Blanks, Aluminum to the City of Newark, be awarded to Garden State Highway Products, Inc. and Mandel Metals, Inc. dba US Standard Sign, the only responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the responsive responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract to purchase Traffic Sign Blanks, Aluminum from the only responsive responsible bidders, whose bids were received on the advertised due date and who was determined to be the only responsive responsible bidders for the categories identified on the price schedules, in accordance with the bid specifications hereby authorized to enter into a contract to purchase line item numbers 3, 5, 6, 7, 9, 11, 12, 17, 19, 31, 34, 35, 36, 38, 45, 47, 54, 55, 56, 57, 58, 59, 60 and 61 for year one (1) and year two (2) and line item numbers 6, 11, 12, 34, 35, 47, 54, 56, 57, 58, 59, 60, and 61 for year one (1), from Garden State Highway Products, 1740 East Oak Road, Vineland, New Jersey 08361 and line item numbers 1, 2, 4, 8, 10, 13, 14, 15, 16, 18, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 32, 33, 37, 39, 40, 41, 42, 43, 44, 46, 48, 49, 50, 51, 52 and 53 for year one (1) and year two (2) and line item numbers 1, 2, 3, 4, 5, 7, 8, 9, 10, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 48, 49, 50, 51, 52, 53, 55 for year two (2) only, from Mandel Metals, Inc. dba US Standard Sign, 11400 West Addison Avenue, Franklin Park, Illinois 60131. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendments or change to this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Pursuant to N.J.A.C. 5:30-5.5(d), funds for 2016 and subsequent years are contingent upon appropriations.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred, each time an order is placed from account line(s) NW011, 110, 1107, 83750, B2016 - Traffic and Signals, covering the amount of the order. This contract shall not exceed a total of Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for two (2) vendors, for the entire two (2) year term.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist to enter into a contract with Garden State Highway Products, Inc. and Mandel Metals, Inc. d/b/a US Standard Sign, for the purchase of Traffic Sign Blanks, Aluminum, specified by line item numbers at a cost not to exceed a total of Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for two (2) vendors, for the entire two (2) year period.