Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T1473 Traffic Signal Controllers and Camera Image Detection Systems- DOT and Statewide # 25-COMG-108570, 25-COMG-108571, and 25-COMG-108572
Purpose: Provide traffic signals controllers, cabinets and other related supplies to the Department of Engineering Division of Traffic and Signals
Entity Name(s)/Address(s):
1. Intelligent Traffic Supply Products LLC- 3005 Hadley Road Suite 5, South Plainfield, NJ 07080
2. Signal Control Products LLC- 199 Evans Way, Branchburg, NJ 08876
3. ITS Plus, INC.- 6220 Trailwood Drive, Plano, TX 75024
Contract Amount: Not to exceed $303,000.00 annually
Funding Source: 2025 Budget/Department of Engineering, Division of Traffic and Signals NW011-110-1107-83750-B2025
Contract Period: Upon approval by the Municipal Council through May 14, 2029, inclusive of any extension by the State.
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the City of Newark Department of Engineering Division of Traffic and Signals to acquire traffic signals controllers, cabinets, and other related supplies from state approved and authorized vendor under contract T1473 Traffic Signals Controllers and Camera Image Detection Systems.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when said goods and services were purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the City of Newark (“City”), through its Qualified Purchasing Agent (“Purchasing Agent”) recommends the utilization of State Contract T1473 Traffic Signals Controllers and Camera Image Detection Systems- DOT and Statewide #25-COMG-108570, 25-COMG-108571, and 25-COMG-108572 to enter into a contract with Intelligent Traffic Supply Products, LLC., 3005 Hadley Road Suite 5, South Plainfield, NJ 07080; Signal Control Products, LLC., 199 Evans Way, Branchburg, NJ 08876; and ITS Plus, INC., 6220 Trailwood Drive, Plano, TX 75024, an authorized vendor thereunder, to purchase traffic signals controllers, cabinets, and other related supplies for the City of Newark Department of Engineering, Division of Traffic and Signals; and
WHEREAS, the purchase of goods/services by local contracting units under a State Contract constitutes a fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.; and
WHEREAS, pursuant to N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.29, all Cooperative Purchasing Program participants are responsible for ensuring that the purchase orders issued reflect the correct contract item pricing and that payment is processed accordingly. Only items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, funding for said purchase(s) will be provided from the Department of Engineering, Division of Traffic and Signals account code NW011-110-1107-83750-B2025 at an amount not to exceed Three Hundred Three Thousand Dollars and Zero Cents ($303,000.00) annually; and
WHEREAS, the availability of funds shall be certified by the Chief Financial Officer whenever purchase orders are issued pursuant to aforementioned State Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Qualified Purchasing Agent (“Purchasing Agent”), is hereby authorized to utilize State Contract T1473 Traffic Signals Controllers and Camera Image Detection Systems- DOT and Statewide #25-COMG-108570, 25-COMG-108571, and 25-COMG-108572 to enter into a contract with Intelligent Traffic Supply Products, LLC., 3005 Hadley Road Suite 5, South Plainfield, NJ 07080; Signal Control Products, LLC., 199 Evans Way, Branchburg, NJ 08876; and ITS Plus, INC., 6220 Trailwood Drive, Plano, TX 75024 to purchase traffic signals controllers, cabinets, and other related supplies for the City of Newark Department of Engineering, Division of Traffic and Signals.
2. The contract authorized by this Resolution shall be for the period commencing upon Municipal Council approval through May 14, 2029, inclusive of any extension by the State.
3. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Three Hundred Three Thousand Dollars and Zero Cents ($303,000.00) annually. It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW011-110-1107-83750-B2025.
5. There shall be no amendments of this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This State Contract complies with the state of New Jersey Local Unit Pay to Play Law, N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a State Contract award, pursuant to a fair and open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Qualified Purchasing Agent to utilize State Contract T1473 Traffic Signals Controllers and Camera Image Detection Systems- DOT and Statewide #25-COMG-108570, 25-COMG-108571, and 25-COMG-108572 to enter into a contract with Intelligent Traffic Supply Products, LLC., 3005 Hadley Road Suite 5, South Plainfield, NJ 07080; Signal Control Products, LLC., 199 Evans Way, Branchburg, NJ 08876; and ITS Plus, INC., 6220 Trailwood Drive, Plano, TX 75024 to purchase traffic signals controllers, cabinets, and other related supplies for the City of Newark Department of Engineering, Division of Traffic and Signals. It is for an amount not to exceed Three Hundred Three Thousand Dollars and Zero Cents ($303,000.00) annually and is for the period commencing upon Municipal Council approval through May 14, 2029, inclusive of any extension by the State.