Title
Dept/ Agency: Public Safety/Office of Emergency Management
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Acceptance of Grant Funds
Purpose: To enhance the City of Newark and the Urban Area Security Initiative (UASI) region’s ability to build, maintain and sustain national preparedness capabilities by funding a Communications Planner
Entity Name: Department of Public Safety, Office of Emergency Management
Entity Address: 480 Clinton Avenue, Newark, New Jersey 07108
Grant Amount: $12,500.00
Funding Source: State of New Jersey, Office of Homeland Security and Preparedness
Total Project Cost: $12,500.00
City Contribution: $0.00
Other Funding Source/Amount: $0.00
Contract Period: September 1, 2016 through August 31, 2019
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
...body
WHEREAS, the Urban Areas Security Initiative (UASI) Grant Program’s mission is to enhance regional preparedness in major metropolitan areas through direct assistance to participating jurisdictions in developing an integrated regional system for prevention, protection, response and recovery from terrorist events or natural catastrophes; and
WHEREAS, the City of Newark through the Department of Public Safety’s Office of Emergency Management Division has been awarded a grant in the amount of $12,500.00, from the New Jersey Office of Homeland Security and Preparedness FY’16 Urban Areas Security Initiative (UASI) Grant to fund a Communication Planner position for the period commencing September 1, 2016 and terminating on August 31, 2019 toward the salary for the position of Communications Planner, in the Department of Public Safety, Office of Emergency Management; and
WHEREAS, this represents reimbursement from the State’s share of the FY’16 UASI grant for the time dedicated to UASI-related projects and New Jersey Frequency Coordinator APCO NJ Advisor, which is expected to be twenty percent (20%) of the time; and
WHEREAS, the City is being awarded a $12,500.00, grant by the New Jersey Office of Homeland Security and Preparedness from its 20% share of the FY’16 UASI grant and there was no grant application submitted by the City for this grant; and
WHEREAS, a Memorandum of Understanding must be fully executed between the New Jersey Office of Homeland Security and Preparedness and the City of Newark Department of Public Safety concerning the use of federal Homeland Security Grant funds to pay for the services of a Communication Planner; and
WHEREAS, the funding allocated for this position provides financial assistance to address the unique multi-discipline planning, operations, equipment, training and exercise needs of the New Jersey Interoperable Communications System; and
WHEREAS, these efforts include interoperability planning and infrastructure build out and the development of policies, plans, procedures, mutual aid agreements, strategies and other program administrative functions; and
WHEREAS, it is explicitly permissible to use planning funds to hire government and/or contractor personnel to conduct these planning activities.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Coordinator of the Division of The Office of Emergency Management, Department of Public Safety are hereby authorized to enter into and execute a Memorandum of Understanding with the State of New Jersey Office of Homeland Security and Preparedness, to receive and expend the grant award in the amount of $12,500.00, from the FY'16 UASI Grant State Share monies to fund the position of Communications Planner on behalf of the Newark Police Division. No municipal funds are required to fund this position.
2. The Memorandum of Understanding between the City of Newark Office of Emergency Management Division and the State of New Jersey Office of Homeland Security and Preparedness is hereby ratified from September 1, 2016 to the date of this authorizing resolution.
3. The Coordinator of the Office of Emergency Management Division, Department of Public Safety, shall file a fully executed copy of the Memorandum of Understanding and the grant award letter in the Office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Coordinator of the Office of Emergency Management Division, Department of Public Safety to enter into and execute a Memorandum of Understanding with the State of New Jersey Office of Homeland Security and Preparedness to receive and expend the grant award in the amount of $12,500.00 from the UASI Grant State Share to fund the position of Communications Planner on behalf of the Newark Police Division commencing on September 1, 2016 and terminating August 31, 2019. No municipal funds are required to fund this position.