Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide water treating disinfectant, hypochlorite to the City
Description: Hypochlorite, Liquid Sodium (Water Treating Disinfectant)
Entity Name(s)/Address(s): Kuehne Chemical Co., Inc., 86 North Hackensack Avenue, South Kearny, New Jersey 07032
Contract Amount: $260,000.00
Funding Source: 2018 Budget/Department of Water and Sewer Utilities
Account Code Line: NW037-750-7502-83230-B2018
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: August 14, 2018
Number of Bids Solicited: Six (6)
Number of Bids Received: Three (3)
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WHEREAS, on August 14, 2018, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant), to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed six (6) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 30, 2018, three (3) bids were received in response to this advertisement; and
WHEREAS, the Assistant Director of Water and Sewer Utilities recommended that an award be made to Kuehne Chemical Co., Inc., as the lowest responsive responsible bidder; and
WHEREAS, the Purchasing Agent, QPA concurred with the recommendation from the Assistant Director of Water and Sewer Utilities that an award be made to Kuehne Chemical Co., Inc., the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24 the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with Kuehne Chemical Co., Inc., 86 North Hackensack Avenue, South Kearny, New Jersey 07032, to provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant) to the City, whose bid was received on the advertised due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed $260,000.00 for one (1) vendor.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code Lines: NW037-750-7502-83230-B2018 / Water and Sewer Utilities covering the amount of the order. This contract shall not exceed $260,000.00 for a period not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to award a contract to Kuehne Chemical Co., Inc., 86 North Hackensack Avenue, South Kearny, New Jersey 07032, to provide Hypochlorite, Liquid Sodium (Water Treating Disinfectant) to the City of Newark, at a cost not to exceed $260,000.00 for a period not to exceed two (2) years, for one (1) vendor.