Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Street Maintenance: Snow and Ice Removal Services, Salt/Sand Spreading
Entity Name(s)/Address(s):
1. Lembo Car & Truck Colllision, Inc, 76 Riverside Avenue, Newark, New Jersey 07104
2. Devino Truck and Parts, Inc., 190 Doremus Avenue, Newark, New Jersey 07105
Contract Amount: $6,750,000.00
Funding Source: 2025 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-71920-B2025: Partial Certificate of Funds
$ 65,000.00
Contract Period: To be established for a period not to exceed Thirty- Six (36) consecutive months
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To provide the City Department of Public Works, Division of Sanitation with Street Maintenance Snow and Ice Removal Services, Salt and Sand Spreading.
Advertised: December 04, 2024
Due Date: December 19, 2024
Downloaded: 16
Submitted: 4
body
WHEREAS, on December 4, 2024, the City of Newark through its Purchasing Agent, QPA, advertised and solicited bids for the provision of Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading for the Department of Public Works/ Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing (hereinafter “Central Purchasing”) published the bid specifications on the City of Newark’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on December 19, 2024, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works/Sanitation Division recommended that a dual award be made to the lowest responsive and responsible bidders per line item:
1. Devino Trucks and Parts, 190 Doremus Avenue, Newark, New Jersey 07105
and
2. A. Lembo Car & Truck Colllision, Inc, 76 Riverside Avenue, Newark, New Jersey 07104; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of the Department of Public Works/Sanitation that a dual award be made to said bidders on a per line item basis; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq, solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, Business Administrator and/or the Purchasing Agent, are hereby authorized to enter into and execute contracts with Devino Trucks and Parts, Inc., 190 Doremus Avenue, Newark, New Jersey 07105 and A. Lembo Car & Truck Colllision, Inc, 76 Riverside Avenue, Newark, New Jersey to provide Street Maintenance, Snow and Ice Removal Services, Salt/ Sand Spreading services for the City Department of Public Works/ Division of Sanitation, which bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders per line item in accordance with the bid specifications. The term of the contract will be established for Thirty-Six (36) consecutive months, pursuant to N.J.S.A. 40A:11-15(41), at a cost not to exceed Six Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($6,750,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds beyond the temporary budget period and for subsequent years are contingent upon the availability and appropriation of funds, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during its term. For all expenditures against it, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works/ Division of Sanitation NW011-060-0605-71920-B2025.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator, and/or the Purchasing Agent to enter into and execute contracts with Devino Trucks and Parts, Inc., 190 Doremus Avenue, Newark, New Jersey 07105 and A. Lembo Car & Truck Colllision, Inc, 76 Riverside Avenue, Newark, New Jersey 07104 to provide Street Maintenance: Snow and Ice Removal Services, Salt/Sand Spreading to the City, at an amount not to exceed $6,750,000.00 for Thirty-Six (36) consecutive months to commence upon a fully executed contract.