Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 80804, 80802, 80803
Purpose: Telecommunications Equipment & Services
Entity Name(s)/Address(s): 1. Alcatel Lucent USA Inc., 600 Mountain Ave.,Murray Hill, NJ 07974
2. Avaya Inc., 161 Cliveden Dr.,Newtown, PA 18940
(including authorized dealer/distributors)
3. Siemens Enterprise Communication Inc.,5500 Broken Sound Blvd./Boca Raton, FL 33487
Contract Amount: $870,000.00
Funding Source: City of Newark Budget/ Departments of Police, Administration, City Clerk and Municipal Courts
Contract Period: Upon Municipal Council Authorization to January 31, 2016, inclusive of subsequent extensions of the term by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Invitation: Central Purchasing Agent, July 2, 2012
body
WHEREAS, the City of Newark, through its Purchasing Director, wishes to utilize the Telecommunications Equipment & Services contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods and services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items and services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the State awarded this contract for the purchase of Telecommunications Equipment & Services, for a five (5) year term with two (2) one year extension renewals options, effective February 1, 2012; and
WHEREAS, the City wishes to utilize this contract with the following vendors commencing adoption of this resolution to January 31, 2016, inclusive of any subsequent extensions to the term of the contract:
# 80804, Alcatel Lucent USA Inc., 600 Mountain Ave., Murray Hill, NJ 07974
# 80802, Avaya Inc., 161 Cliveden Dr., Newtown, PA 18940
(including authorized dealer/ distributors)
# 80803, Siemens Enterprise Communication Inc., 5500 Broken Sound Blvd.,
Boca Raton, FL 33487
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides Telecommunications Equipment & Services according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Telecommunications Equipment & Services is expected not to exceed $870,000.00; and
WHEREAS, usage of this contract provides telephones, telephone systems and products, telephone services, teleconferencing service, technical support and maintenance required by the Department(s) of Police, Administration, Clerk and the Municipal Courts; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # 80804 Alcatel Lucent USA Inc., # 80802 Avaya Inc, (including authorized dealer/distributors) and #80803 Siemens Enterprise Communication Inc., to provide TELECOMMUNICATIONS EQUIPMENT & SERVICES, for the period commencing from the adoption of this resolution to January 31, 2016, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16. Funds for these expenditures are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract. This contract shall not exceed $870,000.00 inclusive of subsequent extensions to the term of the contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a state contract award to Alcatel Lucent USA Inc., Avaya Inc., (including authorized dealer/distributors) and Siemens Enterprise Communication Inc., to provide for the purchase of Telecommunications Equipment & Services, for the period commencing from the adoption of this resolution to January 31, 2016, inclusive of any subsequent extensions to the term, at a cost not to exceed $870,000.00.