Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( ) Authorizing ( ) Amending
Type of Service: Extension of Emergency Contract #E2024-05
Purpose: To extend Contract #E2024-05 for the declaration of emergency for demolition and related services
Entity Name: Caravella Demolition Inc.
Entity Address: 40 Deforest Avenue, East Hanover, New Jersey 07936
Contract Amount: Not to exceed $750,250.00
Funding Source: 2023 Budget/Department of Economic Housing Development/NW027-A23-EC3P0-71910-B2023
2023 Budget/Department of Economic Housing Development/NW027-A23-EC23B-71910-B2023
Contract Period: Extended an additional ninety (90) days from October 27, 2024, through January 27, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
An Emergency Contract #E2024-05 for the period of July 19, 2024 through October 27, 2024 was awarded in an amount not to exceed $725,250.00 for the Economic Housing Development.
This extension of Emergency Contract #E2024-05 will be in effect until January 27, 2025 and this extension will increase the contract by $25,000.00 for a new total emergency contract amount not to exceed $750,250.00.
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WHEREAS, on July 25, 2024, the Department of Economic Housing Development requested a declaration of emergency for demolition services at 17-21 Halsey Street and 618-620 Springfield Avenue to ensure the health, safety and wellness of the residents of the City of Newark, as the safety risks posed by the vacant, inactive structures have begun to be utilized by transient and homeless people; and
WHEREAS, on July 29, 2024, the Interim Purchasing Agent declared an emergency for the demolition services resulting in a contract in the amount of Five Hundred Fifteen Thousand Dollars and Zero Cents ($515,000.00) with Caravella Demolition, Inc., 40 Deforest Avenue, East Hanover, New Jersey 07936 (“contractor”); and
WHEREAS, said Emergency Contract #E2024-05 has had two revisions during the contract period. The first revision involved the maintenance of the sewer lines in the above two (underscored)locations and increased the original contract amount by Forty-Six Thousand Two Hundred Fifty Dollars and Zero Cents ($46,250.00), for a new contract total of Five Hundred Sixty One Thousand Two Hundred Fifty Dollars and Zero Cents ($561,250.00). The second revision added a third location, 981-991 Bergen Street and increased the amount of the emergency contract by One Hundred Sixty Four Thousand Dollars ($164,000.00), for a new contract total of Seven Hundred Twenty-Five Thousand Two Hundred Fifty Dollars and Zero Cents ($725,250.00); and
WHEREAS, the contractor is not behind in any pending demolition services contract as mandated by ⸹7:4-7 of the City Code; and
WHEREAS, N.J.S.A. 40A:11-6 provides that emergency contracts may be entered into when an emergency affecting the public health, safety or welfare requires the immediate delivery of goods or the performance of service; and
WHEREAS, the Department of Economic Housing Development desires to ratify and authorize an extension of Emergency Contract #E2024-05 for the period commencing from October 27, 2024 through January 27, 2025, which extension would increase said contract by an additional Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), for a new total not-to-exceed contract amount of Seven Hundred Fifty Thousand Two Hundred Fifty Dollars and Zero Cents ($750,250.00); and
WHEREAS, N.J.A.C. 5:34-6.1(a)(3) provides that the emergency purchasing procedure may be used when the need for such goods or services has arisen notwithstanding a good faith effort on the part of a municipality to plan for the purchase of any goods or services required by the municipality; and
WHEREAS, it is a matter of public health, safety and welfare that Emergency Contract #E2024-05 be extended because the City of Newark still needs to ensure the safe and uninterrupted services, and any interruption of the services would pose an imminent harm to the health, safety and welfare of the homeless and residential population in the City of Newark; and
WHEREAS, City Ordinance 6PSF-e adopted on April 6, 2011, Article 2:5-13.2 (E)(1)(b) and (c) limits the period of emergency contracts to ninety (90) days and precludes extensions of emergency contracts without authorization by the Municipal Council by Resolution; and
WHEREAS, the Department of Economic Housing Development now seeks ratification and authorization by the Municipal Council of Emergency Contract #E2024-05 to prevent interruption of, and to continue the demolition and related services at the three subject locations.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Purchasing Agent, QPA, are hereby authorized to execute an extension of Emergency Contract #E2024-05 for demolition and related services with Caravella Demolition, Inc., 40 Deforest Avenue, East Hanover, New Jersey 07936, thereby increasing the not-to-exceed contract amount of that contract by Twenty-Five Thousand Dollars and Zero Cents ($25,000.00), for a new total not-to-exceed amount of Seven Hundred Fifty Thousand Two Hundred Fifty Dollars and Zero Cents ($750,250.00).
2. The extension of Emergency Contract #E2024-05 is ratified from October 27, 2024 through the date of adoption of this authorizing Resolution. The termination date of Emergency Contract #E2024-05 is extended to January 27, 2025.
3. Funds are available for Emergency Contract #E2024-05 in an amount not to exceed Seven Hundred Fifty Thousand and Two Hundred and Fifty Dollars and Zero Cents ($750,250.00) under line appropriation of the Official Budget, which shall be charged is:
(i) Fund: NW027 Dept.: A23 Account 71910 B2023 Proj.:EC3P0
(ii) Fund; NW027 Dept.: A23 Account 71910 B2023 Proj.:EC23B
4. The Qualified Purchasing Agent for the City of Newark shall file copies of all documents related to Emergency Contract #E2024-05 with the Office of the City Clerk. Pursuant to ⸹2:5-13.2 of the City Code, the Purchasing Agent shall post the emergency contract on the City’s website within forty-eight (48) hours.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies and authorizes the Mayor, and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to extend Emergency Contract #E2024-05 with Caravella Demolition, Inc., 40 Deforest Avenue, East Hanover, New Jersey 07936, and increasing the contract amount by Twenty-Five Thousand Dollars and Zero Cents ($25,000.00) for a new total amount not to exceed Seven Hundred Fifty Thousand and Two Hundred and Fifty Dollars and Zero Cents ($750,250.00).