Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide tandem dump trucks and front end bucket loaders to the City
Description: Public Works: Tandem Dump Trucks and Front End Bucket Loaders with Drivers
Entity Name(s)/Address(s): Camarato Trucking, Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076
Contract Amount: $300,000.00
Funding Source: 2018 Budget/Department of Public Works
Account Code Line: NW011-060-0605-71940-B2018/Public Works/Sanitation
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: October 30, 2018
Number of Bids Solicited: Sixteen (16)
Number of Bids Received: Four (4)
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WHEREAS, on October 30, 2018, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Public Works: Tandem Dump Trucks and Front End Bucket Loaders with Drivers, to the Department of Public Works, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed sixteen (16) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on November 15, 2018, four (4) bids were received in response to this advertisement; and
WHEREAS, the Department Public Works recommended that an award be made to Camarato Trucking, Inc., as the lowest responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA concurred with the recommendation from the Department of Public Works that an award be made to Camarato Trucking, Inc., the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with Camarato Trucking, Inc., 15 Greensview Drive, Scotch Plains, New Jersey 07076, to provide Public Works: Tandem Dump Trucks and Front End Bucket Loaders with Drivers to the City, whose bid was received on the advertised due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A.40A:11-15, at a cost not to exceed Three Hundred Thousand Dollars and Zero Cents () for one (1) vendor.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code Lines: NW011-060-0605-71940-B2018/Public Works/Sanitation covering the amount of the order. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents (300,000.00) for a period to be established not to exceed two (2) years for one (1) vendor.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Camarato Trucking, Inc., to provide Public Works: Tandem Dump Trucks and Front End Bucket Loaders with Drivers to the City of Newark at a cost not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for a period to be established not to exceed two (2) years, for one (1) vendor.